Office Manager - Welwyn Garden City, United Kingdom - Page Personnel Finance

Page Personnel Finance

Verified Company

Welwyn Garden City, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Client Details
The client is an internationally owned Medical and Nursing organisation who specialise in medical technology. They have grown rapidly and are now launching within the UK.

This is a really exciting time to join and grow with the business, where you can makea real impact and bring your knowledge and experience to the business.

This Office Manager position is a pivotal role created to support the UK team.

You will play a key role in the development of internal processes and the day to day running of the UK office.

Furthermore, you will interact with key internal and external stakeholders by phone, video calls - many of whom will be medical professionals.

Description

As an Office Manager your responsibilities will include:

Development and supervision of operational and business administration procedures
Organise UK company events and conferences
Handle incoming calls, external correspondence, complaints and queries
Create contract formats for sales and service
Complete contract offerings for NHS customers
Implement the CRM system for the UK commercial team, and provide training for each of the group.
Manage the Quality system for the UK and ensure staff process/ compliance
Process invoices and manage office budgets
Assist with organisation's HR by aiding with the onboarding of new employees
Partner with finance functions by updating forecast and financial documents
Manage relationships with vendors and external service providers, ensuring that all items are invoiced and paid promptly
Manage and enforce UK Health and Safety policy
Potentially take on market research projects
Potentially visit clients to discuss contract needs

Profile

The successful Office Manager will ideally have:

Extensive experience within Administration/ Business Support/ Customer Service
Ideally experience within a healthcare/ medical/ pharmaceutical organisation
Knowledge of effective administrative procedures and project management
Ideally experience of composing comprehensive commercial contracts, data and letters
Excellent communication skills both written and verbal
Able to commute to Welwyn Garden City
Self starter, highly organised with excellent time management skills
Familiar with working to tight deadlines
Proficient using MS Office
Adaptable and able to adjust within a changing work environment

- 'Can do' attitude

Job Offer
A highly competitive salary, the opportunity for the role to develop and grow alongside the business