HR Coordinator - London, United Kingdom - Omnicom Health Group

Omnicom Health Group

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview:

Who are we?
Omnicom Health Group is the largest healthcare marketing and communications group in the world. We blend scientific expertise with passionate creativity to drive innovation and advance health across the globe.

The experts across our network do science differently, and so can you Our agencies partner with some of the world's most influential bio-pharmaceutical organisations that bring people, brands, ideas, and innovation together to change real lives in extraordinary ways.

Our commitment to DE

&

I:

Omnicom Health Group is committed to hiring and developing exceptional talent.

We agree that talent is equally distributed, and we're focused on developing diverse teams that can bring the best solutions to everything we do.

We strongly believe that celebrating what makes us different makes us better together.

Title:
Human Resources Coordinator

Company/Location:
Omnicom Health Group

Hybrid working: 3 days in the Omnicom office at SE1 London, and 2 days remote working

Overview:

***The Human Resources Coordinator will provide HR Coordination services for employees & contractors/freelancers for the UK-based Omnicom Health Group (OHG) companies. This role will partner with all functions of the broader HR team (TA and HRBPs) to timely complete all assigned tasks.

***
Responsibilities include, but not limited to:
HRIS Data entry

Add bonus amounts on employee field
Action merit/salary increase or other compensation changes
Pull, analyze, and provide various reports from HRIS system

***
Payroll

Responsible for the monthly payroll cycle
Collate variable monthly payroll data
Submit Agency payroll on payroll platform ensuring no data errors
Liaise with Agency Finance teams on payroll data
Download pre and post payroll reports
Manage adhoc payroll audits

***
Freelancers/Contractors

IR35 Freelancer compliance
Draft initial freelance agreements
Draft freelance extension agreements
Manage onboarding & offboarding process for freelancers
Monitor mandatory training compliance for freelancers/contractors

Immigration

Manage Migrant activity UK Agencies ensuring compliance in the operational process
First point of contact for all immigration/visa related queries for new hires
Keep Agency migrant trackers up to date
Liaise with OMC Immigration external counsel for visa sponsorship activity
Responsible for migrant compliance in line with law guidance and Omnicom practices
Keep the UK OHG migrant policy up to date

Health & Safety (H&S)

Ensure & Safety compliance in UK Agencies
Manage employee risk assessment process
Manage requests for office equipment related to H&S
Keep employee risk assessment forms up to date
Set up new hires on Workrite
Oversee completion of mandatory H&S training for new hires
Keep the UK OHG migrant policy up to date

**Ad
- hoc HR Coordination*

Update internal recruitment trackers
Manage requisitions on iCIMS for permanent vacancies and freelance engagements
Update Agency employee various data trackers
Employee data reporting & data analysis as assigned

Qualifications and Experience:

At least 3 years of experience in a HR coordination role in a fastpaced, collaborative working environment with a focus on operations.
Prior experience in payroll and managing freelancer activity will be advantageous.
Ability to multitask and handle various requests with accuracy and proficiency.
Experience of data handling with strong attention to detail.
Ability to project manage and deliver task output within required deadlines.
High degree of confidentiality.
Strong verbal, written and customer service communication skills.
Fluent in English language verbal and written
Collaborative approach with a 'can do' attitude.
Interest in learning company policy and audit practices.
Proficiency in Microsoft Office Suite, intermediate or advance word/excel user.
Experience of various HR tools and systems i.e. SuccessFactors and Culture Amp is preferred, but not required.
Interest in learning company policy and employment law.
Bachelor's degree or equivalent experience.

Benefits of joining OHG:

In addition to the agency-specific benefits, you will have access to a range of valuable opportunities and resources as part of Omnicom Health Group (OHG).

We prioritise your professional growth and offer dedicated training and development programs to support your career advancement within OHG.

As a member of our extensive network, you will have access to global opportunities, enabling mobility and the chance to broaden your experience.

Furthermore, you will benefit from shared learning and development initiatives as well as diversity resources, fostering an inclusive and enriching work environment.

At OHG, we are committed to investing in your success and providing a platform for your continued growth and development.