Document Controller/administrative Assistant - Birmingham, United Kingdom - Pyramid Services

Pyramid Services
Pyramid Services
Verified Company
Birmingham, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Our Client a leading and established multi discipline Main Contractor. In the Construction industry. Has a requirement for an experienced Administrative Assistant / Document Controller.

For a permanent position based in Birmingham for an initial 4 Year contract. With occasional paid for travel to one of their Manchester sites to assist.


Will be required to travel initially to their London Head Office for a couple of Months for full company training.

All of which is paid for.


Administrative Assistant / Doc Controller

What are the benefits for you?

  • Working for a growing and busy company. Great career prospects.
  • Working for a reputable construction company part of a multinational Group

Location:
London ( Training ). & Birmingham

Roles and Responsibilities:


  • Raise Requisitions based on site requirements
  • Reconciling delivery notes to purchase orders
  • Reconcile differences between deliveries and invoiced amounts
  • Reconcile monthly statements and request copy invoices/credit notes
  • Checking and reconciling supplier statements
  • Engage with Internal Teams and Suppliers to resolve discrepancies between Purchase Orders, Goods & Services delivered and Supplier Invoices.
  • Issuing reports on discrepancies and followup until cleared
  • Support Project Teams with daytoday administrative requirements
  • Answering and resolving incoming general accounts queries
  • Compile and organise communications received/sent
  • Assist in compiling information and supporting documentation for the weekly/monthly/quarterly site reports
  • Ad Hoc administrative duties
  • Reporting to Finance Manager

Portuguese Speaking.

  • Strong and credible education
  • Desirable previous experience working onsite or main office
  • Have strong attention to detail and analytical insight
  • Capable of working well both independently and in teams
  • Demonstrate excellent interpersonal skills, both in person and over the phone
  • Must have excellent planning and organisation skills
  • Selfmotivated / Proactive and able to use initiative
  • Selfdisciplined and efficient, with a flexible and proactive nature
  • Experienced in Excel and Microsoft Office packages
  • Knowledge of software package: SAP (desirable)
  • Some experience in bookkeeping
  • Ability to work to deadlines and high passed environments
  • Resilient to stressful situations.
Please send CV in confidence highlighting recent Doc Controller / Admin experience.

Our client offers a supportive and collaborative work environment.


Job Type:
Permanent


Salary:
£26,000.00-£29,000.00 per year


Benefits:


  • Company pension

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Birmingham,

West Midlands:
reliably commute or plan to relocate before starting work (required)


Experience:

- document controller: 2 years (required)

  • Administrative experience: 3 years (required)

Language:


  • Portuguese (required)

Licence/Certification:

  • Driving Licence (preferred)

Willingness to travel:

  • 25% (required)

Work Location:
In person
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