Site Administrator - York, United Kingdom - Edge Careers

Edge Careers
Edge Careers
Verified Company
York, United Kingdom

6 days ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Edge Careers are recruiting for a Freelance Construction Site Administrator in the North Yorkshire area. The role will be providing clerical support to the project team, responsible for all administration and reception duties.


Start:
ASAP

Monday - Friday

8am - 5pm

9 Months of work
-
Key Responsibilities:_


Reception Duties, including:

  • Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible.
  • Greet all guests in a friendly, professional and courteous way, ensuring all signing in procedures are adhered to.
  • Maintain the reception/ visitors area ensuring that it is tidy at all times, monitor parking/ advise if vehicles need to be moved.
  • Monitor the security i.e alarms, keys and access to the building.
  • Deal with the incoming and outgoing post, and ensure it is distributes correctly, quickly and in accordance with QA procedures.
  • Be an ambassador for the company at all times i.e smart appearance, image and confidentiality.
  • Management of meeting rooms and meeting hospitality.
  • Handle deliveries and keep organised delivery notes.
  • Managing an updated contact list for the site.
  • To administer the operation of a sign in process for fire safety purposes.

Administration duties, including:

  • Responsible for site office set up and ongoing forms; filing system, spreadsheets, sign in sheet, projectspecific forms, etc.
  • Instigate systems for smooth running of the site administration.
  • Preparation and distribution of high quality documents, e.g presentations, submissions, reports, site signage, minutes, etc.
  • Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.
  • Maintain QA procedures.
  • Responsible for the upkeep of the filing system.
  • Keep noticeboards up to date; safety/marketing/company announcements.
  • Keep stock of, and order cleaning supplies, stationery and copier suppliers.
  • Keep stock of, issue to site team, and order PPE.
  • Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines.
  • Processing induction forms, RAMS, permits to work and toolbox talk documentation.
  • Monitor expired CSCS Cards, etc and report to Site Manager.
  • Collating daily labour returns.
  • Flexibility in handling other administration needs of the project team.
  • Assist with chasing subcontractors for close out of snagging items.
  • Assist with O&M Collation and archiving.
  • Uploading documents to VFP.
  • Possible cover for document controller.
-
Experience and Skills_

  • Diligent and reliable
  • Experience working on construction sites
  • Pride in work
  • Interest in wider project and industry
  • Able to communicate with all levels of stakeholders
  • Helpful and flexible
  • Uses own initiative
  • Able to prioritise tasks effectively
  • Time Management
  • Able to work under pressure
-
Underpinning Training & CPD_

  • Proficient in all Microsoft Office programmes
    (required):
  • Proficient in using the Document managing system Viewpoint for project
    (Desirable)
For further information contact Aleysha at Edge Careers on


Job Types:
Full-time, Temporary contract


Schedule:

  • Monday to Friday

Experience:


  • Administrative experience: 3 years (preferred)
Microsoft Office: 3 years (required)

  • Viewpoint for Project: 1 year (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person
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