Interim Senior Executive Assistant - London, United Kingdom - DMJ Recruitment

DMJ Recruitment

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Location

London

Salary

Negotiable

Employment Type

Permanent
Posted about 06 hours ago

Ref.24295

_The Role & Purpose:
_
- _

Advanced, proactive diary management, facilitating swift setup of internal & external client meetings;
Managing diary and balance professional and confidential personal calendars;
Monitoring daily changes to commitments;
Finalise complex travel arrangements: coordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries;
Manage and log expenses;
Main point of contact for the Global CEO for all staff and act as a firm gatekeeper as needed;
Become integral part of business, understand group priorities and expectations;
General administration duties (Room bookings, filing, photocopying, faxing);
Management of correspondence of a highly confidential nature;
Plan, coordinate and ensure schedules are followed and respected;
Research, prioritize, and follow up on incoming issues and concerns addressed to team members which are of a sensitive or confidential nature. Determine appropriate course of action, referral, or response;
Direct preparation of records such as agendas, notices, minutes, and resolutions for corporate meetings;
Provide coverage to the team where needed.

REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

57 years Extensive Executive Assistant Experience at a C Suite level, preferably within Financial Services;
Is assertive and approachable with their demeanor and approach to daily deliverables;
Is flexible with working hours, and is willing and open to change within these;
Ability to handle sensitive information with discretion, and to maintain absolute confidentiality at all times.
Flexible attitude in a fastmoving office environment;
Has a polished, professional approach, with a calm and composed manner, and possess an ability to work in a pressured environment and partner effectively with peers;
Is highly resilient and thrives under pressure;
Can follow up without prompting and keep ahead of arrangement and requirements, displays good use of initiative and follow through to completion;
Has a high level of attention to detail and delivers high quality results;
Has an ability to manage difficult situations and prioritise tasks;
Has an ability to make decisions and operate on own initiative;
Exudes a strong, executive communication style;
Possesses a strong aptitude for time management;
Has Good interpersonal and communication skills
Is a Selfmotivated person;
Has Excellent written and verbal communication skills;
Is Highly proficient in MS Office especially Outlook and PowerPoint;
Asserts a solution focused frame of mind and is highly proactive in their duties.