Personal Assistant - London, United Kingdom - Department of Health and Social Care

Department of Health and Social Care

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £30,923

A Civil Service Pension with an average employer contribution of 27%
Job grade:
Executive Officer
Contract type:
Permanent
Loan
Secondment
Length of employment:
This role is being advertised on a permanent basis. If preferable, Loan or Secondment options will also be available for existing Civil Servants (Loan) and applicants from accredited NDPBs or any other employer (Secondment).

Business area:

DHSC
Primary Care and Prevention Group
Women's Health, Maternity & Neonatal Policy
Type of role:
Administration / Corporate Support
Working pattern:
Fulltime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

LondonAbout the job

Job summary:

In DHSC, we are proud of our purpose - to enable everyone to live more independent, healthier lives for longer.

To achieve this, and create a great place to work, we have four values:
we are inclusive, we constantly improve, we challenge, and we are agile. If this sounds like an environment you'd like to work in, we'd love to hear from you.

We are looking for a Personal Assistant within our Women's Health, Maternity & Neonatal Policy Directorate.

This is a unique role, which requires excellent communication and organisational skills, with the ability to stay on top of a busy inbox and diary.

It is a fantastic opportunity to support work on policy detail which influences the way we work across government in a challenging, fast-paced and interesting world.

Job description:

The postholder will play a critical and indispensable role in helping the team leader of maternity and neonatal policy, who is visually impaired, to maximise their efficiency and effectiveness by managing their day-to-day support needs and occasionally acting on their behalf.

No two days are the same, and in a busy inbox, you will be able to quickly develop and grasp a clear understanding of Ministers' priorities and delivery requirements.

Beyond that, you will be given an excellent insight into key work across Government through your contact with other teams and professionals, as well as external partners in a friendly and supportive environment.

Another crucial element to this role is the provision of sighted guide assistance to the team leader, including to internal/external meetings, conferences, and site visits.

This will occasionally require overnight travel.

The team leader is likely to have a guide dog in the near future, so you should be comfortable being around the dog and ideally be able to understand the handling, when the time comes.

Person specification:

Inbox and diary management

Daily engagement with the team leader to discuss emerging and existing priorities for the day and week ahead.
Diary management; specifically arranging meetings, requiring engagement with senior internal and external stakeholders, resolving clashes and rescheduling where necessary.
Arranging visits, and booking attendance at events, including required travel and accommodation bookings.

Meeting coordination and corporate activities

Collating meeting papers and providing secretariat support for meetings that the team leader is chairing.
Taking meeting notes and following up and monitoring progress on some action points.
Transferring documents into accessible formats or working with others to ensure documents are created in an accessible way. Liaising with IT and other corporate colleagues to ensure that accessibility needs are being met.

Key skills and experience required for the role

Previous experience of a personal assistant role with effective inbox monitoring and prioritising mail, creating and managing an effective filing system.
Confident in the use of the Microsoft package (including but not limited to Outlook, MS Teams, Excel, PowerPoint, Word) and other packages to create and convert documents for accessibility requirements.
Strong organiser with the ability to prioritise and adapt quickly to changing priorities throughout the day.
Ability to building strong relationships at all levels of seniority and to keep on top of corporate activities.
Confidence to represent the team leader and liaise with IT and other colleagues to ensure that accessibility needs are being clearly communicated and met.

Behaviours:

We'll assess you against these behaviours during the selection process:

Making Effective Decisions
Working Together
Delivering at Pace
Making Effective Decisions
Working Together

Benefits:

Alongside your salary of £30,923, Department of Health and Social Care contributes £8,349 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
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