Executive Assistant New - London, United Kingdom - Major Players

Major Players

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Assistant:

Job details:

Posted 31 July 202
Salary £ £60000 per annum
LocationLondon

Job type Permanent

Full Time
DisciplineCreative, Design and Studio
Reference161986_
Contact NameKiran Parmar

Job description:

An amazing new opportunity has opened up for an Executive Assistant to join a fast-growing scale-up bringing together entertainment, education and experience store revolutionizing the way people learn and enjoy their time out

They pride themselves on providing a unique and curated selection of exhibits and products to our customers.

As they continue to expand, they are seeking a dynamic and highly organized Executive Assistant to support their CEO in driving the company's success.

Salary £60,000

Job Summary

As the Executive Assistant to the CEO, you will play a critical role in managing the administrative and operational functions of the CEO's office.

You will be responsible for ensuring smooth communication and coordination between the CEO and various stakeholders, as well as managing the CEO's day-to-day schedule and providing assistance with important tasks and projects.

Key Responsibilities

Calendar Management: Efficiently manage the CEO's calendar, scheduling and prioritizing meetings, appointments, and events. Coordinate logistics, prepare materials, and ensure the CEO is wellprepared for all engagements.
Travel and

Event Coordination:

Arrange and coordinate travel arrangements, including flights, accommodations, and ground transportation, for the CEO and other members of the executive team as necessary.

Plan and organize company events and meetings, including logistics, agenda preparation, and on-site coordination.

Confidentiality and Discretion: Maintain a high level of confidentiality and discretion in handling sensitive information and documents, including contracts, financial data, and personnel matters.
Meeting Support: Attend meetings with the CEO, take detailed meeting notes, and follow up on action items. Assist the CEO in preparing presentation materials and reports for various meetings and presentations.
Project Support: Provide support to the CEO on various strategic initiatives and special projects. Conduct research, gather data, and prepare reports and presentations as needed.
Relationship Management: Establish and maintain positive relationships with internal teams, external partners, vendors, and stakeholders on behalf of the CEO. Act as a primary point of contact for the CEO and ensure effective communication channels are established and maintained.

Qualifications and Skills

Experience: Proven experience as an Executive Assistant or similar role, preferably supporting Clevel executives in fastpaced environments. Experience in the retail/venue industry is a plus.
Organization and

Time Management:
Demonstrated ability to effectively manage multiple priorities, meet deadlines, and coordinate complex calendars and schedules.

Communication and Professionalism: Excellent verbal and written communication skills, including the ability to communicate professionally with senior executives and external stakeholders.
Attention to Detail: Strong attention to detail and accuracy in all aspects of work, including calendar management, document preparation, and correspondence.
Discretion and Confidentiality: Ability to handle sensitive and confidential information with utmost discretion and maintain a high level of professionalism and integrity.