Senior Administration Officer - Kingston upon Hull, United Kingdom - HM Prison & Probation Service

HM Prison & Probation Service

Verified Company

Kingston upon Hull, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £24,228 - £30,208

A Civil Service Pension with an average employer contribution of 27%
Job grade:

Other

NPS Pay Band 3 National
Contract type:
Permanent
Type of role:
Administration / Corporate Support
Working pattern:
Full-time, Part-time
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

This position is based at NPS BARCLAYS HOUSE HULL, HU1 1RNAbout the job

Job summary:

Please refer to Job Description
Job description:

Senior Administrative Officers play a significant role, as they act as an interface between Business Managers, colleagues, and other partners on a wide range of issues.

They will have line management responsibilities for Receptionist, Case Administrators, and other administrative staff. It's a challenging and rewarding role, with great training, support, and opportunities to progress.

If you are successful in the recruitment process and join the Probation Service, your starting salary will be £23,637. The Probation Service Officer the opportunity for annual pay progression.

The table below shows the pay increases a Senior Administrative Officer could receive:

Present Day 1 Oct 23 1 Apr 24 1 Oct 24

£23,637 £24,228 £25,310 £26,475

To be successful in this role:

You'll love learning new things and can adapt to meet the needs of our organisation.
You'll be prepared to use your own initiative and enjoy working as part of a team.
Multitasking will be second nature, ensuring tight deadlines are met.
You'll use Agile methodologies and promote a culture of continuous improvement.
You will be at ease working closely with other teams collaborating across diverse business areas with a range of people.

Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

Summary

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

Management Support

Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
Collection and distribution of monies to/from Imprest, and maintenance of related records.
Act as Vetting Contact Point for the relevant division, function or cluster
Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
Attend meetings and events to represent the relevant Business Manager as agreed from time to time

Health, Safety & Fire

Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
Undertake and coordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.