Administration Assistant - London, United Kingdom - Akton Recruitment

Akton Recruitment
Akton Recruitment
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Administration Assistant
£14 per hour

Location:
Barnet

Akton Resourcing are working with a local authority to recruit an Administration Assistant to work on a 3-month contract.

The council is currently undertaking a deeds digitilsation project which will result in all council held property deeds being scanned into electronic format.

Whilst the task of digitalisation / scanning of the deeds will fall to an external 3rd party, the council will be responsible for the logging, boxing up and tracking of the deeds to and from the supplier as and when required throughout the duration of the project.

This temporary position which will provide additional administration support to the current Records and Information Support Officer.

The holder of this role will need to have a good attention to detail, excellent levels of accuracy and have the ability to create clear and concise audit trails ensuring the security and safety of the deeds at all times.

The holder of the role will also be required to undertake other administration tasks as directed by the service, with the primary purpose to assist the current Support Officer to deliver ongoing service delivery and day to day work of the team whilst the project is ongoing.


Main Responsibilities:

  • Undertake the indexing of deeds and maintenance of the deeds database, ensuring ingoing and outgoing deeds packs are appropriately logged and tracked.
  • Maintain the Council's Deeds Index and ensure that it is kept up to date.
  • Administer and maintain a clear and concise audit trail of deeds.
  • Index and box up documents ready for dispatch to the scanning company
  • Manage the process for the collection and drop off of boxes.
  • Take responsibility to flag any discrepancies or concerns with the process to the Support Officer or Service Manager. For example, missing deed packs, or deed packs which are damaged or in poor condition.
  • Support the daytoday activities and initiatives of the service by maintaining up to date, accurate and timely records and data in line with the processes, standards and systems of the council.

Knowledge and Experience:

  • Proven experience of undertaking work in a similar role (Essential).
  • Excellent knowledge of standard Microsoft Office products, particularly Excel and the use of spreadsheets (Essential).

Skills and Abilities:

  • Good eye for detail, meticulous with an organised approach to work (Essential).
  • Accurate and efficient typing skills (Essential).
  • Ability to prioritise and work effectively under pressure to tight deadlines, operating effectively both alone and as part of a team (Essential).
  • Good written and verbal communication skills, with the ability to convey detailed information clearly, effectively, accurately (Essential).

Start Date:

ASAP
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