Executive Assistant - London, United Kingdom - Tate

Tate

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Seeking a highly organised and enthusiastic Executive Assistant to be our entrepreneurs right hand across multiple ventures - from a venture backed startup to podcasting and social media engagements.

This role is a rare opportunity to join a chart-topping podcast, ultra high-growth fashion brand and an enthusiastic team of people working to take these ventures to the next level.

Responsibilities

RESPONSIBILITIES _GENERAL _**- Extensive door to door travel arrangements

Coordinating all national and international requirements, with full itineraries
Ability to manage last minute changes to the schedules and find solutions
Overlooking new hires
Handling expenses, invoice paying, keeping accurate record on a ledger + managing relationships
Managing personal, business accounts, closely working with the accountants and financial advisors
Assisting with WHHW Podcast recording (managing speakers and editors as well as preparing studio)
Preparing corporate documents
To provide full personal assistant support
Assist and coordinate special projects, property, household management and operational activities needed for general daily life requirements (Managing packages, gifting, shopping as well as regular dog sitting requirements, holiday packing, etc. )
Produce presentations, documents, spreadsheet and reports
Draft and sign correspondence when necessary
Plan personal/company events, dinner parties etc
Liaise and coordinate with personal brand management team

RESPONSIBILITIES _DAY TO DAY _**- Working directly with high-level employees

To act as a first point of contact dealing with correspondence and calls
To proactively manage and coordinate the diary, by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided

NEEDS TO BE

Highly organised, and excited by fastpaced environments
Somewhat interested in social media, podcasting and similar areas
Ability to manage both the Founder's business and personal demands simultaneously
Selfmotivated but able to work as a team
Master of time management
Know how to handle being privy to sensitive information (professional discretion)
Problem solver, decision maker, solutionfocused
Able to preempt the Founder and be able to offer alternatives
Ability to efficiently multitask
Professional and friendly demeanour
Must have "no job is too small or too big" attitude
The ability to work under extreme pressure and deadlines
Meticulous attention to detail
Able to convey information to people clearly and simply
Must have great communications skills, verbal & written (dealing with members of all business, angel, investors etc.)
Able to work flexibly and occasionally out with office hours

EXPERIENCE

35 years minimum experience in PA/EA roles ideal would be having assisted someone high profile and a high degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff and investors

***Tate is acting as an Employment Business in relation to this vacancy.