Purchasing Administrator - Romford, United Kingdom - Ignite recruitment

Ignite recruitment

Verified Company

Romford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

CORE KNOWLEDGE BASE
Fabrication and material knowledge

Comprehensive supplier & out-sourcing skills.

Knowledge or interest in sustainability

Knowledge of the system Monday (desirable)

Data Management

MAIN DUTIES:

PROCUREMENT

On boarding of new suppliers, ensuring all compliance and sustainability data has been collated and filed correctly.
To build relationships with all new and existing suppliers
Schedule supplier meetings biannually or annually
Formulating a directorapproved agenda for meetings focusing on pricing, rebates, new eco products, health & safety, compliance and sustainability.
Collate all information extracted from said meetings using the relevant spreadsheets.
Work with H&S and sustainability teams to review information extracted from supplier meetings.
Work with finance/accounts team to ensure rebate agreements are up to date, credit notes are raised in a timely manner and flag when renewal of agreements is required.
Actively research and source new suppliers and their products ensuring they are dedicated to sustainability and reducing their carbon footprint.
Continuously compare and negotiate prices from suppliers.
Maintain and update an outsource supplier list.
Maintain and update a materials supplier list.
Set up and maintain a supplier evaluation criterion for preferred supplier status.
Onboard new outsource and materials suppliers send all onboarding paperwork including nondisclosure agreements to all new suppliers.
Onboard all new installers including send all onboarding paperwork to new installers including a Non-Disclosure Agreements ensuring all forms are completed for review by Health and Safety team.
Data sheet management ensure all data sheets are saved in one central location for all teams to access when required.
To work with the Fabrication Resource and Estimation Manager to procure specific materials in a timely manner.
Develop, maintain and update a Quick Reference Price comparison spreadsheet.
Update and maintain the supplier brochure.
To negotiate, update and follow up any rebate agreements and chase any credit notes where necessary.
To raise and match PO's with delivery notes from all suppliers.
Mark deliveries as received on Clarity.
Follow up on any incomplete, damaged or incorrect deliveries with supplier and ordering department to ensure that the procurement order is properly fulfilled.
Ensure company policies are followed in line with the procurement policy and procedures.
General department support as and when required.
Working with the Logistics and Packing Manager to ensure all deliveries are recorded and placed in the appropriate locations or given to the relevant parties.
To assist the Director of Fabrication and Finance Director with any ad hoc tasks and projects.

ESSENTIAL INDIVIDUAL CHARACTERISTICS:

Excellent time management.

Excellent organisational skills.

Excellent attention to detail.

Individual diligence with a focus on team participation.

Level-headed approach to demanding circumstances.

Good leadership skills.

Excellent written and oral communication skills.

Flexibility and willingness to provide practical support where necessary.

Excel, PowerPoint, Word, Outlook and a quick learner in general operational software.

DESIRABLE INDIVIDUAL CHARACTERISTICS:

A dynamic individual who takes pride and enthusiasm in all tasks they are assigned and those they seek out themselves proactively.

Ability to manage multiple projects of varying nature simultaneously.

Salary:
£30,000.00-£40,000.00 per year

Benefits: