Pa/administrator (Nhs) - Southall, United Kingdom - Your World Healthcare

Your World Healthcare

Verified Company

Southall, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Band 4 PA/Administrator
To deliver a quality administrative service, to meet the requirements of a Multi-Disciplinary Team adhering to deadlines and targets. To deliver and maintain the procedure's that enhance the collection and recording of patient/client information and serviceperformance management.

Location:
Southall

Job Type:
Temporary

Duration of booking:
Expected to last 3 months with possible extension

Proposed start date:

ASAP

Pay Rates:
Up to£14 per hour Umbrella or £12 per hour PAYE inclusive of holidaypay

Hours / Working Days:37.5 hours per week / Monday to Friday, 9am - 5pm

Sector:
Healthcare

Based:
Office / Hospital

Skills and Experience

Secretarial / Administration background
Data entry experience
Diary management
Audio Typing, Minute taking. Reprographic experience (photocopying)
Confidentiality, Data Protection Act
A range of secretarial processes / Admin procedures
Proficient in Microsoft Word and excel
Understanding of psychiatric terminology
Excellent communication skills written and verbal.
Ability to work autonomously within a team and with other disciplines.
Ability to work under pressure as part of a team or independently
Organisational skills & Good presentation/ standard of work

Main Duties and Responsibilities

To provide a high quality administrative service to a multidisciplinary team
Within a team framework provide a high quality comprehensive support function ensuring effective standards of quality and equality to team of workers, including an effective responsive reception service to callers to office
To provide an effective and efficient quality word processing support service, utilising software including Microsoft packages. And to carry out audiotranscriptions.
To support the team with all administrative tasks around team meetings including senior managers team (SMT) meetings (diary management/minute taking/action logs)
To be responsible for initiating, developing and maintaining client record systems ensuring all of the statutory and organisational requirements for their maintenance, safekeeping and disposal are adhered to at all times.
To be responsible for the day to day processing of an effective and sensitive customer service when dealing with direct contact with Service Users, telephone calls and correspondence, (some patients may be emotionally vulnerable/distressed. Receiving andrecording accurate and concise messages, ensuring messages are forwarded on appropriately and timely.
To maintain information system detailing the whereabouts of department members during working day, relaying details appropriately and timely.
To be responsible for the minuting and typing of minutes, this may include the coordination of invitations, collating of agendas and relevant paperwork for attendees as required.
To be responsible for ensuring that all case files related to clients are filed and stored in accordance with agreed organisational policies and legal legislation.
To enter patient data accurately into computer system within agreed Trust deadlines
To maintain adequate levels of information, resource materials, office sundries and supplies for the team.
To photocopy, fax and distribute document's as appropriate
To sort and distribute internal and external documentation
To be responsible for the maintenance of office equipment and the environment, ensuring health & Safety requirements are adhered to at all times.