Payroll Officer - St Helens, United Kingdom - Mersey and West Lancashire Teaching Hospitals NHS Trust

Mersey and West Lancashire Teaching Hospitals NHS Trust

Verified Company

St Helens, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Employment Services department provides payroll, pensions, salary sacrifice and expenses services to the Trust and client organisations.

The post holder is responsible for processing payroll, salary sacrifice and expenses for allocated account/s, providing day to day supervision and training in own duties to the Payroll Administrators.

Interview date:
w/c 27th May 2024

Responsible for assisting the Payroll Team Leader in the day to day supervision of designated Payroll Administrators, the training of new staff and end to end payroll processing

Processing payroll, salary sacrifice and expenses for allocated account/s.

Working as part of a team to ensure ownership of work for allocated account/s.

Process payroll in accordance with the Trust's SFI's, internal procedures, account contract requirements and statutory obligations.

Deal with escalated queries from Payroll Administrators/Payroll Assistants

The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.

From 1 st July 2023 we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.

The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.

The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.

Our Vision is to deliver 5 Star Patient Care:
CARE that is evidence based, high quality and compassionate

SAFETY that is of the highest standards

COMMUNICATION that is open, inclusive and respectful

SYSTEMS that are efficient, patient centred and reliable

PATHWAYS that are best practice and embedded, but also respect the individual needs of patients

Our achievements include:

Trust rated Outstanding by CQC Inspection August 2018

Top 100 places to work in the NHS (NHS Employers & Health Service Journal)

Awarded National Preceptorship Accreditation for our Nursing & AHP Preceptorship Programme

Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.

PAYROLLING PROCESSING
Ensure all requests for payroll processing are fully completed and authorised before actioning and return to the client immediately if not

Support the Payroll Team Leader in the day to day planning and co-ordination of workload within client accounts to ensure achievement of payroll deadlines across the team

Process payroll and salary sacrifice as per client SLAs, ESR best practice instructions, internal Standard Operating Procedures and any relevant policies.

Make accurate and authorised payments, promptly and courteously resolving any queries.

Maintain payroll-related records including Income Tax, National Insurance, Pensions, Occupational and Statutory Sick and Maternity /Paternity Pay, Adoption leave and Family Tax Credits and any other relevant payments or deductions.

Process manual calculations, following internal SOP, based on the above as required including but not limited to tax calculations and net overpayment etc.

Address escalated queries from Payroll Administrators.

Upload data files as per SOP into ESR escalating any issues to the Payroll Team Leader

Support the Payroll Team Leader in the production of payroll reports as part of the end to end payroll processing in accordance with relevant SOP and checklist instructions

Process appropriate reports, schedules and documents and distribute as require

Quality Assurance

Identify and investigate discrepancies, unusual features or queries at any point in the payroll process and either resolve or refer to the appropriate team member for action if required.

Validate all output from the payroll process to ensure all payments have been paid correctly.

Make systematic checks of permanent and temporary changes in accordance with the payroll procedures and undertake periodic ad-hoc quality assurance checks at the direction of the Payroll Team Leader.

Support the Payroll Team Leader as required to enable the reconciliation of the payroll control accounts and pay advances.

.Support the Payroll Team Leader in end of year/start of year actions. Ensure compliance with submission of year-end returns including production and distribution of P11D's and associated end of year returns.

Ensure all documentation is filed in accordance with departmental procedures and that stored material is readily retrievable to respond to queries and for audit purposes.

Be fully conversant with the effective utilisation of the payroll system, including data entry, system navigation and report generation.

ACCOUNT/CUSTOMER SERVICE

Maintain confidentialit