Receptionist - Mayfair, United Kingdom - Achieve Hospitality

Achieve Hospitality

Verified Company

Mayfair, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An exciting opportunity for a Receptionist/Office Manager to provide exceptional front desk reception and administrative support to ensure the smooth operation of a stunning new office.

This role requires excellent communication skills, strong organisational abilities, and a friendly, professional demeanour.

The Receptionist will serve as the first point of contact for visitors and clients, manage office supplies and equipment, and assist in various administrative tasks.

Duties and Responsibilities:

Reception Duties:

Wellpresented
Greet visitors, clients, and employees warmly and friendly.
Answer and direct phone calls, take messages and provide the necessary information.
Manage incoming and outgoing mail, packages, and deliveries.
Maintain a clean and organised reception area.
Occasional office management and running errands

Administrative Support:

Provide general administrative and clerical support to staff members.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and distribute internal communications, memos, and documents.
Maintain office files, records, and databases.

Office Management:

Monitor and order office supplies, ensuring availability and costeffectiveness.
Manage office equipment, including printers, copiers, and telephone systems.
Coordinate with vendors and service providers for office maintenance and repairs.
Oversee the maintenance of office facilities, ensuring a safe and comfortable working environment.
Take care of kitchen and tea points, ensuring these areas are always clean and tidy

Communication:

Effectively communicate with internal staff and external stakeholders.
Handle inquiries and professionally resolve complaints or issues.
Coordinate with different departments to facilitate efficient communication and workflow.

Financial Tasks:

Assist in managing office budgets, expenses, and invoices.
Process and track invoices, reimbursements, and petty cash.
Collaborate with the finance department to ensure accurate financial records.

Qualifications and Skills:

High school diploma or equivalent; additional education or certification is a plus.
Proven experience as a receptionist or office manager, preferably in a professional setting (previous reception experience in a hedge fund, private equity firm, or hospitality industry, such as reception manager, front of house will be considered)
Excellent verbal and written communication skills.
Strong organisational and multitasking abilities.
Attention to detail and problemsolving skills.
Professional and friendly demeanour with a customer serviceoriented mindset.
Ability to maintain confidentiality and handle sensitive information.
Familiarity with basic bookkeeping and financial tasks is an advantage.

Role:
Receptionist

Working Days/Hours: 9 am - 6 pm

Salary:
£40,000 - £45,000 gross per annum, DOE

Location:
Mayfair

Start Date:
ASAP

Job Types:
Full-time, Permanent

Salary:
£40,000.00-£45,000.00 per year

Schedule: