Project and Office Support Assistant - Truro, United Kingdom - Royal Cornwall Hospitals Trust

Royal Cornwall Hospitals Trust

Verified Company

Truro, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To be able to multi-task in a very busy office environment, often with conflicting deadlines. Producing accurate and timely minutes of meetings that can sometimes be complex in nature. Support a diverse Senior Management Team to enable them to focus on what is important without distraction.

Organise and arrange meetings (including equipment), sometimes with external customers such as suppliers, representatives from companies and NHS colleagues from other organisations.

Use of the BookWise system to arrange venues.

Maintain the physical and electronic personnel files of staff working in CITS, in a secure environment, keeping track when they are moved from the department.

Updating the Healthroster system for staff absences, entitlements and on call duties. Support Managers in staff absence processes such as Maternity/Paternity/Long Term Sickness.

Support Managers in the production of personnel documentation such as Contract Amendment Forms and personnel files. Assist in facilitating the Freedom Of Information (FOI) process for the department. Ordering of equipment, stock and consumables for the department. Organise travel and accommodation.

Manage parking permits for staff and visitors. Arranging training sessions for staff. To deal with Suppliers and Company Representatives, who can sometimes be demanding in nature. Transcribe and type minutes and notes of disciplinary hearings and general meetings if required.

Log estates issues when requested via the MICAD system.