Executive Assistant - Leeds, United Kingdom - UKIB

UKIB

Verified Company

Leeds, United Kingdom

4 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Closing Date

About UK Infrastructure Bank

We are the new, government-owned policy bank - launched in June providing £22bn of infrastructure finance and partnering with the private sector and local government to finance a green industrial revolution and drive growth across the United Kingdom.

We are looking for skilled and results oriented individuals who are motivated to help us build the UKIB into an industry-leading institution.

Job Purpose

Job purpose

Provide personalised and timely secretarial and administrative assistance to executive members and their team to contribute to the efficiency of the business.

Core responsibilities

Manage diaries, set up of meetings and share relevant documents to ensure effective prioritisation of time and preparation for meetings
Organise and maintain filing of information across Microsoft systems to enable efficient accessibility and maintenance of confidentiality
Coordinate the commissioning and provision of briefing materials to assist the business deliver within deadlines
Provide logístical assistance for meetings including greeting visitors and IT set up, to ensure smooth and timely delivery of meetings
Make travel arrangements to ensure timely and effective arrival at destination
Take minutes as required at meetings including team and Board meetings to ensure accurate and consistent records across the business
Assist with general administration tasks including compiling of expense claims, formatting documents, assisting with IT trouble shooting or following up on IT issues to contribute to the efficient management of the business
Work with the Senior Executive Assistant, HR, Facilities and business team to coordinate induction arrangements and be a point of contact for new starters to provide a positive colleague experience
Coordinate the completion of actions and assist with ad hoc project activities to ensure the project is delivered on time and of a high standard
Assist the business area to deliver against relevant company policy eg gifts and hospitality etc and make recommendations for functional process changes were necessary
Assist other Executive Assistants and/or C Suite colleagues as required to ensure continuous cover and efficiency of the business.

Required behaviours, experience and technical Skills

Significant experience as an Executive Assistant, or similar role, working with C-Suite colleagues
Proficient and indepth knowledge of relevant software such as MS Office Suite including Outlook, Word, Excel etc
Excellent written and verbal communication skills
Organisational and timemanagement skills
Attention to detail
Strong judgment and decisionmaking ability
Interpersonal skills
Flexibility to support C suite and wider Business Support team

A career with us offers a unique opportunity to make a lasting impact and work on cutting-edge technologies that will drive the UK's future.

We value diversity in our people and inclusion is at the heart of what we do.

We offer competitive benefits and unique learning opportunities from combining both private and public sector skills and experience.