Speciality Stores Coordinator - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Band 3

Main area

Estates & Facilities Management
Estates Services

Grade

Band 3

Contract

Permanent

Hours

Full time hours per week (Mon
Fri)

Job ref

Site

Both

Town

Nottingham

Salary
- £22,816 - £24,336 per annum

Salary period

Yearly

Closing

02/08/2023 23:59

Job overview

It is the responsibility of the Stores Co-Ordinator is to carry out all tasks required to control and monitor catering stock items.

This includes placing orders and ensuring food & beverage and other catering items are ordered and delivered in time for patients' food production.

All items are for distribution to wards and departments in NUH.

The post holder will be responsible for liaising with Catering Management team, the Food Production team and Food Service teams as well as staff at ward level for the supply and control of catering items.

The post holder will ensure all food and beverages orders are placed in line with the catering ordering systems, and in time for production & distribution in order to maintain service to our patients.

The post holder will be responsible for maintaining accurate documentation, records and information for all catering orders & deliveries to support all financial aspects and food safety management of the service.

Main duties of the job

The post holder will be required to provide an efficient, cost effective, independent and courteous service to a dedicated specialty whilst at the same time working as part of the catering stores team.

This will include the management of stock within specialty to agreed levels and the processing and booking in of orders.

Effective and timely communication with various parties to include specialty areas, stores, suppliers and NHS logistics is essential.

The coordinator will at all times provide support to food production team in the provision of high quality, customer-centred care.

Working for our organisation

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population.

We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH.

We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve.

With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

Detailed job description and main responsibilities

In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.

40% Placing orders - to use various catering ordering systems and documentation to place orders, record all catering deliveries and source new/alternative products in line with agreed specifications.

This includes working with the Catering management team to ensure all items needed for the weekly production plan are ordered accurately and are delivered in time for each day's production.

This work is office based and includes computer and phone use.

30% - Maintaining stock levels & stock checks - to co-ordinate and carry out stock checks for catering on both sites so that there is accurate information for placing orders.

To carry out daily checks to ensure all deliveries have been delivered to schedule.
- _15%

Processing deliveries
To ensure deliveries are processed in line with the NUH Food Safety Management System. To record delivery notes in accordance with the Trust's Finance Team instruction and ensuring these are sent to the EFM Finance team.

15% - Monthly stock take, attending meetings and other responsibilities to control and record stock

Person specification

Training and qualifications

Essential criteria

Food Safety level 2 or equivalent
Food Standards Agency Allergy Food Allery & Intolerance Training Certificate
Must have a good understanding and comply with the FSMS & HACCP system.
NVQ Level 3 in storekeeping or equivalent level of knowledge and experience equating to 2 years' experience working in a food production environment.
Working knowledge of computers/stores booking in systems.

Desirable criteria

Supervisory/Team Leader Qualification

Experience

Essential criteria

An understanding of storekeeping procedures
Use of ordering systems including online and spreadsheets
Catering and cleaning equipment knowledge
Able to competently use Microsoft products including Word, Excel, Teams & Outlook

Desirable criteria

Use of NHS ordering systems
Use of an electronic meal ordering system

Communication

Essential criteria

Verbal communication skills (i.e. explaining, persuading, influencing, advising, motivating, training).
Communication & relationship skills required for dealing with other colleagues and patients/customers including team meetings.
Undertake staff trainin