Business Support Assistant - Belfast, United Kingdom - Talent Nexus for OptimaUK

Talent Nexus for OptimaUK

Verified Company

Belfast, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Business Administrative Support

Location:
Belfast

Salary:
£19,500 -20k (doe) Mon-Fri 9am-5pm 0ffice based role

The Company

Our client, a company based in Belfast are looking to hire a Business Administrative Support / Receptionist reporting into the Chief Operating Officer.

The Role

Receive, direct and relay telephone messages to the appropriate members of staff.
Always promote a professional image of the Company and be knowledgeable about the services the Company provides.
Providing an administration service to the management team.
Ensuring outgoing mail is appropriately franked and assisting staff with special or registered delivery post.
To ensure the accurate and timely distribution of Clients payroll reports on the instructions of Payroll Administrators.
Preparation of Payroll files completed on Microsoft Excel in an accurate and timely manner.
To ensure the accurate and timely upload of Client's payslips, P60s and P11Ds to the payslip portals.
To ensure the accurate and timely distribution of Clients salary advice slips on the instructions of Payroll Administrators.
Coordinate the repair and maintenance of office equipment.
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Update appointment calendars and schedule meetings/appointments.
Perform other clerical duties such as filing, photocopying, etc.
Maintaining an uptodate record of contact points for clients and staff.
To undertake and complete training and personal development programmes/courses deemed necessary for the post.
To carry out any other work allocated /designated by the management team within given deadlines.
Maintain an adequate inventory of office supplies and other office consumables (such as paper and toner) as well as tea, coffee milk etc
Computer skills including the ability to create and work with spreadsheets at a highly proficient level.
Proficient with Microsoft Office Suite.
Basic Payroll Knowledge
Time management skills
Good communication skills both written and verbal.
Ability to organise, multitask, prioritise and work under pressure.
Ability to work as part of a team.
Ability to deliver clear and accurate information.
Excellent telephone manner.
Understanding the importance of confidentially and working with confidential information.
Comfortable working in the reception area away from the main team and able to manage own workload and use initiative to identify priorities.

Staff Development

The organisation is committed to providing the development and training necessary to ensure that all employees have the knowledge skills required to fulfil their roles effectively and efficiently.

Staff development is of major importance to the business and accordingly, will try to provide every opportunity for future career development.

This includes thorough induction into the organisation and regular reviews of learning and development needs.

As a learning organisation it is committed to investing in its employees and accordingly may fund courses that will lead to an externally recognised qualification, such as HNC, HND or equivalent, undergraduate/postgraduate degree qualification, where such a qualification will demonstrate benefits to both the Company and the individual.

Job Types:
Full-time, Permanent

Salary:
£19,500.00-£20,000.00 per year

Benefits: