Estates and Facilities Administrator X2 - Salisbury, United Kingdom - UK Health Security Agency

UK Health Security Agency
UK Health Security Agency
Verified Company
Salisbury, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Details:


Reference number:


Salary:

- £24,091 - £28,195- per annum
Job grade:


  • Executive Officer
    Contract type:
  • Permanent
    Business area:
  • Administration, Estates, Engineering and Facilities
    Type of role:
  • Administration / Corporate Support
  • Estates
    Working pattern:
  • Flexible working, Fulltime
    Number of jobs available:
  • 2Contents
Location

About the job


Benefits:

Things you need to know

Location

  • Idmiston, South West England, SP4 0JGAbout the job

Job summary:


Due to an exciting development within the Engineering, Estates and Facilities department (EEF), UKHSA has a new opportunity for x2 Estates and Facilities Administrator to join our busy team based at the Porton site in Wiltshire.

The post holder will report directly to the Business Support Officer, and the Administrator will work collaboratively with the EEF team to provide an accurate and effective administrative service to its functions.

The post holder will be required to work on-site, with mínimal supervision, providing a wide range of administrative duties.


Job description:


The Estates, Engineering and Facilities Department is a busy and robust unit, responsible for the engineering function comprising maintenance, validation and calibration of assets, as well as repairs and capital work.

Adopting the guiding principles of engineering excellence, EEF strive to contain and control risks associated with assets, infrastructure and critical equipment.


Here at UKHSA we take your career and development seriously and want to enable you to build a successful career.

It is crucial that our employees have the skills to develop their careers and meet the challenges ahead.

As a UKHSA employee, you'll be entitled to a range of benefits including:


  • Equality, inclusion and diversity support
  • A completive contributory pension scheme
  • Flexible working schemes to encourage work life balance
  • A competitive maternity and paternity payment scheme

Person specification:


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Main duties include but are not limited to:

  • Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
  • Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings as required
  • Produce and receipt all departmental purchase orders in line with the correct Standing Financial Instructions.
  • Organise and maintain a comprehensive filing system.
  • Provide an additional resources to support the Dispatch Service when required to ensure a resilient service is achieved.
Please review the Job Description for full details of the roles and responsibilities.


Behaviours:

We'll assess you against these behaviours during the selection process:

  • Changing and Improving
  • Making Effective Decisions
  • Delivering at Pace
  • Working Together

Benefits:


  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
Things you need to know


Selection process details:


  • This vacancy is using Success Profiles, and will assess your Behaviours and Strengths.
    This vacancy is using Success Profiles
    , and will assess your Behaviours/ Experience/Technical skills.

This should outline how you consider your skills, experience and achievements, and provide evidence of your suitability for the role, with particular reference to the essential criteria outlined.

STAGE - APPLICATION & SIFT:

If you are successful at this stage, you will progress to interview**
STAGE - INTERVIEW

All applicants that progress to interview will be assessed on their technical experience and a blended interview against a mixture of Behaviours elements of Success Profiles and Technical Skills.

The Behaviours tested during the interview stage will be:

  • Changing and Improving
  • Making Effective Decisions
  • Working Together
  • Delivering at Pace

The Strengths tested during the interview stage will be:
Adaptable, Improver, Analytical, Precise, Organiser, Team player, Relationship builder, Responsible, Disciplined

**Eligibility Crit
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