Executive Assistant - London, United Kingdom - National Audit Office

National Audit Office

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

The National Audit Office (NAO) is the UK's main public sector audit body.

Independent of government, we have responsibility for auditing the accounts of various public sector bodies, examining the propriety of government spending, assessing risks to financial control and accountability, and reviewing the economy, efficiency and effectiveness of programmes, projects, and activities.

We report directly to Parliament, through the Committee of Public Accounts of the House of Commons which uses our reports as the basis of its own investigations.

We employ some 900 staff, most of whom are qualified accountants, trainees, or technicians. They work in one of two main areas, financial audit, or value for money (VFM) audit.

The Executive Assistant will provide comprehensive support to Executive Directors, Directors, and teams/areas within NAO.

The role of an Executive Assistant requires a combination of skills (listed below), as well as having the ability to manage multiple task and priorities.

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Responsibilities:

Executive Assistant tasks:

Diary management: internal, engagement with external stakeholders
Inbox management: including prioritisation and action where appropriate
Coordinate/manage meetings: agendas, distribute papers, minute taking/actions management, briefing production
Supporting internal/external events
Offering support to wider team(s)
Arrange local and overseas travel/itineraries (where appropriate)
Corporate Management: business continuity, locker/distribution lists etc are kept updated
Team/group collaboration/communications: keeping updated on Merlin announcements, blogs, forums, training/mandatory, code of conduct
Stakeholder contact details are kept updated
Greeting guests/registering at reception/organising hospitality
Arranging team events and social activities

Project/ team management support tasks:

Data Management: budget monitoring, milestone management, allocations and corporate compliance
Project Management: project secretariat
Sharepoint management
Correspondence/FOI handling: including drafting responses and tracking deadlines
Impact coordinationEdit Responsibilities

Skills required

RESPONSIBILITIES

Executive Assistant tasks:

Diary management: internal, engagement with external stakeholders
Inbox management: including prioritisation and action where appropriate
Coordinate/manage meetings: agendas, distribute papers, minute taking/actions management, briefing production
Supporting internal/external events
Offering support to wider team(s)
Arrange local and overseas travel/itineraries (where appropriate)
Corporate Management: business continuity, locker/distribution lists etc are kept updated
Team/group collaboration/communications: keeping updated on Merlin announcements, blogs, forums, training/mandatory, code of conduct
Stakeholder contact details are kept updated
Greeting guests/registering at reception/organising hospitality
Arranging team events and social activities

Project/ team management support tasks:

Data Management: budget monitoring, milestone management, allocations and corporate compliance
Project Management: project secretariat
Sharepoint management
Correspondence/FOI handling: including drafting responses and tracking deadlines
Impact coordination

Audit/Analytic Support: