Office Assistant - London, United Kingdom - Tiger Recruitment Ltd

Tiger Recruitment Ltd

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Office Assistant
£25 p/h plus holiday
6 months rolling contract

My client is a global investment banking firm based in London. They are looking for an Office Assistant to join them on a Temporary Rolling Contract Monday - Friday.

This role is responsible for supporting both the Assistant Management Team and Expense Management team with daily administrative tasks as well as longer-term ongoing projects.

What you'll do:

Provide Assistant support for Assistant & Expense Management team
Implement and control appropriate system access for bankers and assistants
Assist in the review of admin processes; implementing changes where required and suggesting efficiencies
Scheduling and assisting with training of assistants; new starter and ongoing developmental training including the Expense Topic Sessions Maintenance of Assistant, General Admin and Expense, Jive Site
Assist with new initiatives from the Assistant/Expense Management team
Create key support documents/guidelines to share with admin and banker population; Best Practice/Documentation/Powerpoint slides/updates
Production of reports, interpreting data
Processing expenses and invoices to support the wider team
Assist with overdue expense reporting and followups
Design and manage survey feedback
Become a Super User on the Expense, Travel and CRM systems
Design and produce quarterly newsletters

Who you are:

Excellent time management skills and the ability to multitask are essential to manage the volumes of data managed by the team
Experience in database management and Excel are essential, together with accurate data entry
Ability to liaise with all levels of management and professionals within IBD/GCM and build relationships with business partners in HR, IT, Accounts Payable, Travel, Compliance and Risk
You have the ability to act as a trusted resource; maintain a high level of integrity and discretion in handling confidential information
Service Minded Attitude: patience, active listening, and problem solving in a fastpaced "customer" oriented environment
Proficient in Microsoft Office Suite including Excel, Teams, One Note
Strong written and verbal communication required
Full training on systems and policies will be provided

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