Business Support Administrator - Aberdeen, United Kingdom - ERM Group

ERM Group

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Overview

To provide financial, facilities and general support services across the digital business unit.

Responsibilities and Duties

Financial Support

Processing of Purchase Expense Requisitions
Creation and Issue of Purchase Orders to suppliers
Processing of Supplier Invoices (Delivery Note | Purchase Order Verification)
Processing of Supplier Statements
Negotiation, procurement & purchasing
Creation of Supplier Payments ready for approval
Compliance with Treasury Reporting (Weekly)
Bank Reconciliation (GBP | USD)
Credit Card Reconciliation
Fixed Asset Maintenance
Addition of new suppliers to Avetta and issue associated paperwork
Collation and registration of Purchase Orders | Contracts Received
GMS Project Initiation
Support to Digital Products Business Unit
Support in the preparation of Sales Invoices
Support in the preparation of Management Accounts Preparation
Support with Year End Planning | Annual Audit
Support with Budget Preparation
Support with ISO 9001 Activities related to Finance
Support with Business Subscriptions | Client Requests

Office Support

Reception & Visitor duties
Secretarial and administration support
Mail / deliveries
Company meetings coordination / diary management
Lunch & Refreshment Management
Facilities Support | Building Security
Travel Support (Flights & associated trave requirements)
Management of Preventive Planned Maintenance (Contractors)
Collaboration Hardware | Software Point of Contact
Local "IT Support" Point of Contact
Support with ISO 9001 Activities related to Facilities | Office Support

Personal Specification

Skills:

Excellent communication skills, both verbal and written
Strong organisational skills
Excellent IT skills, including Word, Excel and PowerPoint
Ability to prioritise, work under pressure and to meet strict deadlines
Ability to plan and balance workload effectively
Demonstrated team working capabilities and confidence in work autonomously

Disposition

Ability to work independently on own initiative and to contribute as part of a team
Willingness and ability to be flexible
Confident and outgoing
Hands on and cando approach
Ability to get on well with a wide variety of people
Be able to work in a faced paced, dynamic environment
Logical, structured and methodical mindset with key attention to detail

Remuneration & Package

Salary
- £31,200 per annum (£15.00 per hour)