Exams Officer - Levenshulme, United Kingdom - TEEM Recruitment

TEEM Recruitment

Verified Company

Levenshulme, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Salary:
£28,900 - £32,020 per annum (Grade 6)

Job Purpose:

To be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies ) and/or awarding body rules for exams administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process
To support the Head of centre in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times
To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments
To closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed and key deadlines met
To ensure examinations are conducted in accordance with the regulations
Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place.

Your Duties will include:
Before examinations

Planning

Maintain and develop systems to manage and coordinate all aspects of the exams administration process
Research and understand qualifications and how they are assessed
Identify and access relevant support available from external stakeholders (Awarding bodies/JCQ/Network group/The Exams Office etc.)
Comply with JCQ and awarding body regulations, guidance and instructions and keep abreast of developments/changes/updates
Effectively use JCQ and awarding body online tools where required (e.g the Centre Admin Portal (CAP), secure extranet sites)
Oversee (as the main administrator) and manage appropriate access rights for relevant internal stakeholders using JCQ and awarding body online tools
Manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met (Achieved by creating and working to an annual exams plan)
Communicate clear internal deadlines and processes for gathering/sharing examrelated information from/with relevant internal stakeholders
Annually confirm the information required by the National Centre Number Register (as administered by OCR on behalf of the JCQ) and informs of any changes to centre status
Manage arrangements to receive, check and store confidential question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations
Support the head of centre in managing potential conflicts of interest by informing the awarding bodies to timescale for each examination series and recording the measures taken to mitigate any potential risk to the integrity of the qualifications affected
Contribute to the creation/review/update of examrelated policies/procedures as required by the regulations and accurately reflect working practices in the centre

Entries

Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees
Verify the identity of all students that are entered for examinations/assessments
Effectively use internal and external IT systems to submit and manage awarding body registration and entry data
Liaise with Finance to ensure fees are paid as instructed and at the time specified by the awarding bodies

Pre-exams

Recruit, train, update and manage a team of invigilators
Manage the arrangements for the timetabling, rooming, seating, resourcing and invigilation of examinations in accordance with the regulations
Effectively resolve exam timetable clashes and manage overnight supervision arrangements (where arrangements may be required after all other options have been explored) in accordance with the regulations
Confirm relevant internal stakeholders complete administrative tasks associated with centre assessed work in an accurate and timely manner in accordance with the requirements of awarding bodies and moderators.
Effectively manage arrangements for the secure storage and dispatch of examination scripts for marking

During examinations

Exam time

Effectively manage the conduct of examinations in accordance with JCQ regulations and/or awarding body rules
Ensure all exam accommodation is prepared in accordance with the requirements
Inform the JCQ Centre Inspection Service of any alternative site that may be used by the centre to conduct timetabled examinations
Effectively deploy fully trained invigilators to exam rooms according to the requirements
Manage unexpected issues/irregularities which may affect the conduct of examina