Mbchb1 Teaching Administrator - Glasgow, United Kingdom - University of Glasgow

University of Glasgow

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Purpose

To work as a member of the team responsible for providing effective and proactive administrative support for teaching and assessment in MBChB1.

This post is outward facing and student focused with an emphasis on the provision of high-quality support for teaching activity with the aim of enhancing the UG student experience.

MBChB1 teaching takes place within the Wolfson Medical School Building (main campus) and online. The post holder's primary base will be WMSB.

Main Duties and Responsibilities

To be the first point of contact for MB1 students and staff with MB1 teaching responsibilities.
To provide efficient and effective organisation of teaching and assessment activities on campus or online.
To develop and maintain close working relationships with the Undergraduate Medical School Administrative and Academic teams to ensure quality and consistency of the student experience.
To maintain accurate record keeping relating to MB1.
To manage and resolve queries from students and staff, providing advice and guidance and referring onwards as appropriate.
Working with the MB1 teaching team and Block Leads to organise annual lecture timetables, resolving any timetabling issues, and booking rooms through the University's timetabling system, CMIS.
To recruit and co-ordinate teaching facilitators for Problem Based Learning teaching sessions (MB1& MB2).
To provide administrative support for all elements of MBChB1 assessment, including final grade upload and clerking Board of Examiner meetings.
To work closely with the GP teaching support team to co-ordinate Vocational Studies teaching sessions for students.
To ensure that all MBChB1 students are Registered and Enrolled each academic session.
To work with the MB1 Team to co-ordinate Induction Week events for new students.
To maintain and update the MB1 Moodle sites.
To maintain student record attendances on the MVLS Attendance System, flagging issues as appropriate.
To organise and take minutes of Staff-Student Liaison Committee meetings, ensuring appropriate actions are followed through.
To provide organisational support for student meetings with the MB1 Year Director.
To raise requisitions and generate purchase orders through the Agresso system.
To provide on-the-day administrative support at OSCE clinical assessments.
To provide other administrative support as requested by the Undergraduate Medical School Manager and Deputy Manager.

Knowledge, Qualifications, Skills, and Experience

Knowledge/Qualifications

Essential:

A1 Scottish Credit and Qualification Framework level 7 (Advanced Higher/ Scottish Vocational Qualification Level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.

A2 Excellent working knowledge of Microsoft Office - Word, Excel, PowerPoint, Outlook, Teams

Desirable:

B1 Knowledge of core University business systems including MyCampus, CMIS and Moodle
B2 Knowledge of business systems Agresso and HR Core
B3 Knowledge and understanding of University structures, policies and procedures Skills
Skills

Essential:

C1 Excellent IT skills including Microsoft Office
C2 Ability to plan and prioritise workload
C3 Excellent interpersonal and communication skills
C4 Ability to use tact, diplomacy and discretion
C5 Ability to analyse and solve problems
C6 Ability to understand, interpret and forward plan the administrative requirements of academics and students
C7 Ability to work as independently and as a member of the team

Desirable:

D1 Proven ability in committee support and minute taking

Experience

Essential:

E1 Suitable experience of working in a relevant role
E2 Proven experience of working with large datasets

Desirable:

F1 Experience of working in a Higher Education professional degree programme
F2 Experience of Higher Education student records and timetabling systems
F3 Experience of working with HR recruitment processes

Terms and Conditions
Salary will be Grade 5, £24,715 - £28,929 per annum.
This post is full time (35 hours per week) and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

3 A flexible approach to working.