Facilities Administrator - Oxford, United Kingdom - Wiley
Description
Job location:
Oxford, UK office
Company:
Wiley
About the role:
The Facilities Management Administrator position will support approximately 200 colleagues on site at our Oxford office and will be a customer focused point of contact for colleagues and suppliers.
The position will support the Facilities Manager in ensuring buildings are compliant in all areas of health and safety, including building inspections, compliance with contractor control and the review of RAMS and other associated documents.
Working as part of the UK team, the position will be required to support other locations remotely and occasionally in person, as needed.
How you will make an impact:
- Managing the Service Now portal where colleagues raise requests for building services.
- Working closely with contractors (both hard and soft services) carrying out contractor inductions, obtaining quotes, supervising and quality checking work, monitoring KPIs, invoicing and contract administration.
- Support business with office moves and space planning.
- Support other Wiley premises in London remotely and occasionally in person.
- Ensuring that staff and contractor health and safety is compliant. Training to become a First Aider at Work, a site Fire Marshal, and assist with reviewing contractor RAMS and issuing Permits to Work.
- Carry out monthly physical site inspections including building maintenance, cleaning standards, health and safety, housekeeping. Document these audits, and action any issues, seeing them through to completion.
- Support post room operations including management of couriers.
- Strive to improve delivery standards and look at continuous improvement.
- Raising Purchase Orders & coding of invoices. Other tasks as required by the management team to support operational delivery.
Desired Skills:
- Alevels or Equivalent
- Experience of working in Facilities Management in a corporate environment.
- Able to work semiindependently with a high attention to detail and meet deadlines.
- Advanced use of MS Office. Selfmotivation, with the ability to manage a varied and extensive workload with everchanging priorities
About Wiley:
Enabling Discovery, Powering Education, Shaping Workforces.
We clear the way for seekers of knowledge: illuminating the path forward for research and education, tearing down barriers to society's advancement, and giving seekers the help they need to turn their steps into strides.
When applying, please attach your resume/CV to be considered.
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