Team Assistant - London, United Kingdom - Bentley Associates

Bentley Associates

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Formed to provide professional services by providing high quality accounting, fund administration and investor reporting services to real estate, debt, infrastructure and private equity fund clients the Company was started in 2006 and now operates on a global scale with over 700 staff

The Role

The role will provide extensive support in all scheduling and administration management for the leaders of the Fund Administration team.

The main duties will support the Head of Fund Administration and Director of Real Estate with other senior team members also supported at a reduced level.

The role will require a proactive person with high attention to detail, autonomy of working, and excellent communication skills.

Duties and Responsibilities:

Extensive diary management (using Outlook);

Managing departmental trackers and internal administration such as appraisal/ objectives logs, recruitment trackers, probation trackers and document review time, leave and study trackers, seating plan, new starters trackers etc.

Proactively managing follow-ups with team members to ensure data is accurate and up to date;
Managing departmental organisational charts;
Managing meeting agendas and action tracking for internal and external meetings as required by executives;
Processing and tracking of expenses;
Professional telephone service - screening incoming calls, taking accurate messages;
Correspondence, photocopying, archiving and filing;
Dealing with confidential documentation and information;
Producing and updating PowerPoint presentations and Excel spreadsheets;
Developing relationships with peers both internally and externally;
Various ad-hoc duties and occasional personal requests;
Supporting in the organisation off-site events and internal conferences; and

Organizing travel and external meetings as required (travel very infrequent).

Other projects that this person could grow to get involved in is working in coordinating internal events such as D&I events and networking lunches plus involvement in event planning for the Real Estate team and also wider firm such as summer and Christmas parties.

Lots of white space for new experiences and potential to be promoted through the assistant ranks over the years.

Fabulous offices. Stunning City location.

Hours: 9am-5.30pm

Four days in the office, one working from home after initial training has taken place.