Office Admin Assistant 1y Ear Fixed Term Contract - Berkshire, United Kingdom - Antal International
Description
My Global client is looking for an Office Administration Assistant to join their offices in Theale, this role requires regular travel to Milton Keynes. This is a 1 Year Fixed Term Contract 37.5hr pw, salary £30K, Hybrid working
**Main Responsibilities:
General office administration & maintenance:
- Managing inventory of office and kitchen supplies, supporting the purchasing process and liaising with suppliers
- Coordinate and support the maintenance of office facilities and equipment, including vehicles,
- Filing, greeting visitors and meeting/event administration,
- Supporting the coordination of meetings and business travel, including managing schedules and booking transportation
- Ensuring smooth operation of office processes
- Post collection and processing
- Logistics support to other departments
- Responsibility in supporting departments with their shipping requirements.
- Ad hoc errands
Supporting Finance Processes:
- Vendor Management, including New Vendor Registration in System
- Recording and processing of vendor invoices.
- Support processing of expenses on finance system
- General purchasing administration including negotiation with suppliers where required and raising purchase orders
General IT Support for Associates:
- Supporting with Business Administration department projects and events.
- Providing cover and support when Business Administration colleagues are absent
- Any other duties required with the grade and level of the post
Qualifications, skills and experience:
Required
- Regular travel by car to the Theale and Milton Keynes office.
- Skilled user of Microsoft Word, Excel, PowerPoint and Outlook.
- Highly motivated, accurate, works well under pressure and has a 'can do' approach.
- Excellent interpersonal, organisational, verbal, and written communication skills.
- The ability to learn new systems and processes.
- Flexibility and a willingness to learn and manage your own workload.
Desirable
- Evidence of undertaking previous administration work and or work experience in an office environment.
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