Document Controller - Plymouth, United Kingdom - VolkerWessels

VolkerWessels

Verified Company

Plymouth, United Kingdom

2 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Opportunity:

An exciting opportunity for an experienced and enthusiastic site-based Document Controller to join a busy project team supporting activities on the Devonport naval base.

Key Accountabilities:

Platform administrative support to project team
Monitoring CDE workflows to ensure system works and no process delays to approve data
Controlling incoming and outgoing data exchange
Photocopying and filing, scanning of data to be stored on the CDE (Common Data Environment)
Maintaining document registers
Sharing of Information Management/CDE guidance for internal team and as part of the supply chain pack.
Document control QA checks on naming convention, system use and adherence to Information Management protocol.
Ensure that all documents are well checked and submitted on time prior to the document submission due date.
High level of attention to detail to ensure that documents do not have typographical errors or other types of errors that may lead to the disqualification of a document.
Ensure that all documents are kept in the right place and in the right department file archive
Ensure that quality is maintained to avoid operational problems
Maintain and accurately update information in the electronic document management system (Asite).
Assist and guide the project team in utilising the electronic data management system and document management process.
Ensuring CDE security is maintained to only allow relevant parties access to specified content
Handover compiling support for practical completion
Ensure that all documentation, drawings and specifications are up to date and at the correct revision.
Ensure that the document management process is applied through to between project teams or transition to operations.
Assisting as point of contact for platform support for Internal staff and external staff (suppliers)
Act as CDE superuser and provide one to one support where needed
Attend Information Management/CDE progress meetings
Monitor multiple platforms to ensure the correct system is used and minimise data duplication (where necessary).
And any furthermore general document control duties to support project delivery._

Require Qualifications/ Skills:

Educated to GSCE Level standard or equivalent including English and Maths
Previous document control experience on secure project
Excellent communication skills including written English.
Excellent IT skills including Word, Excel, PowerPoint, E-Mail and Internet
CDE knowledge, specifically Asite, would be preferred.
Working knowledge of SharePoint content management would also be an advantage
Awareness of standards reflecting the control of information including ISO 19650 & PAS1192

Successful experience of working on construction projects is preferred but not essential