Operation & Admin Coordinator - Aberdeen, United Kingdom - JAB Recruitment

JAB Recruitment

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JAB Recruitment are currently looking to appoint an Operations & Admin Coordinator for our Aberdeen based Oilfield Services client.

Job Purpose:

To perform operations service, personnel, material logistics support to our client's project teams & customers in Denmark
Organising and upkeep of travel rota and communicate flights with client logistics for offshore booking.
Assist in recruitment and selection of contractors.
To liaise with all staff and customers to ensure the seamless service delivery.
To liaise with the customer base of the Company and effectively communicate with them on a regular basis, answering any queries that arise in a timeous manner.
To build relationships with all key customers on the phone and where necessary in person.
To actively participate in ongoing upkeep of ISO 9001 quality management system.
To interface with outside vendors for equipment and consumables required for project delivery.
To ensure all duties are carried out in line with company procedures.

Duties:

Assist project managers and engineers to:
Facilitate new job creation, cost tracker, raise MR's, PO's and contracts for contractors.
Administration as required processing timesheets and contractor liaison as required.
Document control.
Assisting with bid and quotes.
Set up contractors, recruit where required.
Ensure competence profiles are up to date.
Logistics including interface with customer arranging UK and international travel, transport etc.
Organising pre and post job meetings.
Ordering and management of PPE.
Resourcing and coordinating jobs.
Adhere to the company's policies and procedures.
Ensuring the job folders are fully up to date.
Assisting the project manager for cost tracking.
Ensure all servicerelated quality control procedures and processes are followed.
Liaising with the Operations Manager on a day by day basis to ensure quality and service delivery is being maintained.
Highlight any risks and work as a team to provide a solution to any service delivery or QHSE issues.
Assist with the identification of customer's requirements, new enquiries, quotes and commercial management of projects.
Assist with the development of the maintenance procedures for the base, equipment and service lines.
Providing time estimates for work that will feed into budgets.
Responsible for ensuring the mandatory compliance functions at base are upkept such as fire log books, any inspections, reception, maintenance, QHSE walk through.
Any other duties required in line with the needs of the business.
Travel to client/customer sites with potential for overnight stay.
On call duties.

Qualifications:

A Higher national qualification in administration or relevant 6+ years experience in a logistics and or operations support environment.
Basic Knowledge/experience in oil and gas field services.
Basic Knowledge or experience with coordinating oil and gas field services & campaign works is an advantage but not essential.
Excellent knowledge in Office Suite (Word, Excel, PowerPoint).
Valid drivers' license.
Valid passport to travel through E.U. counties

Person Specification:

-
Rounded: organised lead, coordinator within a hands-on approach and flexible work pattern to suit project.
-
Process-oriented: Has potential and ability to understand technical scopes and experience running shutdown and maintenance scopes for oil and gas industry is advantageous.
-
Collaborative: draws the team together to increase knowledge and expertise
-
Extensive background:Working in oil and gas energy service company

Schedule: