Contract Support - East Kilbride, United Kingdom - Virtual FM Limited

Virtual FM Limited

Verified Company

East Kilbride, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This job description sets out the key responsibilities and duties for the role of Contract Support (Facilities Management). The duties and responsibilities are meant to provide guidance as to the nature and scope of the role. They are however not meant to be prescriptive.

Additional extra or supplemental duties may be required to facilitate the needs of the business or assist during busy periods.

This job description will be reviewed on an annual basis to establish whether the nature of the role has changed and the extent of that change.

Key Duties & Responsibilities:

Build quotes for remedial works and extra works generated for internal / external areas.

Assist AFM's with allocating work orders to directly employed maintenance team and/or supply chain

Review PPM documentation and follow up with suppliers for quotes on remedial works following PPM documentation review.

Liaison and follow up open jobs with supply chain & technicians.

Review invoices and process accordingly

Contract billing

Issue monthly chase to client on all outstanding quotes.

Produce a report for management in reviewing trends and reoccurring issues associated with the quotes.

Archiving quotes

Weekly/monthly meetings with supervisor/AFM to review the quote status for the month.

Data base is maintained in terms of current specialist sub-contractors i.e. contact details etc.

Personal Skills & Attributes:

Need to have Excellent organisational skills and exceptional time management.
Need to be able to work effectively in a team and multimanage tasks.
Coherent dealing with numbers as role requires prepping jobs for billing to the client.
Selfmotivator, methodological and proactive.
Results and task orientated attention to detail and accuracy.
Confident & polite manner.
Excellent Customer Service.