Project Administrator - Usk, United Kingdom - Cleantech People

Cleantech People

Verified Company

Usk, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

What's involved with this role:

Job Ref:
Monmouth RQ1261371

_A Standard DBS disclosure is listed as a requirement for this role_
**_Hybrid working
- **A Project Administrator is needed for a varied role, within a Social Care and Health, Children's Services team. This is a part-time role for 30 hours per week.

You will have good attention to detail, be a team player with a good phone manner.

This role is hybrid working, with 4 days per week, initially in the office in Usk whilst training then a mix of home and office in the week.

Key Responsibilities:

Responsible for storing information correctly e.g. file management of paper and electronic notes and records
Gather information and copy to respond to Data Protection Subject Access requests (DSARs)
General minute taking as requested ie: strategy meetings, which very occasionally may include travelling to meetings across and outside of the County
Responsible for administrative tasks e.g. photocopying, scanning, printing, room bookings, transport and hotel bookings etc.
Data base validation, reporting and updating databases as we move from one system to another
Booking meetings, diary management and sending meeting invites and corresponding minutes
Responsible for maintaining supplies and stock control (e.g. Stationary)
Conduct timely "file audits" to ensure that Children's files have appropriate documentation prior to transfer to the next team
Ad hoc administrative tasks to meet service requirements as requested
Petty cash and recording transactions in line with the process.
Recording and monitoring the distribution of the cash expenditure within the serivce.
Support colleagues to monitor and validate all financial information (e.g. Financial Schedules)
Liaison with finance and suppliers to ensure smooth new user set ups and payment of invoices to ensure timely set up of accounts
Purchase card transactions, receipts and ensuing liaison with purchase card holder and budget authoriser

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._

Other "Essential Requirements" - Please check to ensure that your CV addresses the following items:

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Qualifications:

The possession of the European Computer License (ECDL) or equivalent
Must possess GCSE English or equivalent level / ability of literacy
Must possess GCSE Maths or equivalent level/ ability of numeracy

**Skills & experience
**- Recent and relevant experience of working within an administrative environment.

Experience of organising and facilitating meetings including minute taking and experience of organising diaries.
Experience of developing and maintaining administrative systems
Have experience of managing systems and data for record keeping, collation of information and statistics.
Recent experience of working within an office in a fast paced environment undertaking varied tasks admin and customer related tasks
Exception level of IT literacy and capability

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**Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please