Creditor Payments Assistant, Band 2 - Gloucester, United Kingdom - Gloucestershire Hospitals NHS Foundation Trust

Gloucestershire Hospitals NHS Foundation Trust

Verified Company

Gloucester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide an efficient service on behalf of the Creditor Payments Department to include:
Checking and processing invoices to ensure correct payments are made to suppliers.

Responding to queries from internal departments and external suppliers in a helpful, efficient, polite and professional manner.

Flagging to Managers any urgent payments which need to be made to avoid the stop of deliveries or services which could have an impact on the Trust.

Please see job description for further detail.

We are a friendly team based at The Docks, Gloucester and part of the Gloucestershire Shared Service for NHS team, a business division of Gloucestershire Hospitals NHS Foundation Trust.

Staff have the flexibility to work from office and home. This is a full time (37.5 hours) position. We aim to support our NHS colleagues throughout the County with a professional and quality service.

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK.

We offer a generous annual leave allowance, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

To check and process invoices to ensure correct payments are made to suppliers
To use the Smartstream and Integra payments systems in order to produce vital timely payments to suppliers.
To maintain the Smartstream and Integra databases in order to keep accurate information on suppliers
To ensure all manual systems and records are accurately maintained to meet audit requirements.
To set up and amend supplier bank account details in accordance with procedures and policies.
To allocate and distribute official documents to Departments and Budget Holders for authorisation in order for payment to be made.
To prioritise own work load in order to meet Team and payment deadlines.
To follow up and pursue outstanding invoices to ensure prompt payment.
Any other duties requested by Managers.