Ward Administrator - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Band 3

Main area

Gynaecology and Early Pregnancy

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Grade

Band 3

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Contract

Permanent

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Hours

Full time hours per week (Monday
Friday 84)

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Job ref
C
Site

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Town

Nottingham

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Salary
- £21,730 - £23,177 per annum
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Salary period

Yearly

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Closing

31/03/2023 00:59Job overview

We are A23 a busy ward caring for women in early pregnancy and emergency gynaecology and are looking for a dynamic, hardworking and enthusiastic individual to work as our ward administrative support to our Ward Sisters on A23 at QMC.

The post is full time 37.5 hours per week and will be an essential part of reducing the administrative burden on our team leaders and enabling them to spend more time with staff and patients, delivering excellent patient care.

The post holder will provide a comprehensive and administrative service to the Ward Managers and deputy Ward Mangers to assist in the smooth and effective performance of their duties and make a direct and positive contribution to the work of the team.

A good standard of education and experience of Microsoft Office packages including a good knowledge of Word and Excel is essential.

You will need to provide comprehensive administrative services to the ward staff and assist in the day-to-day administration management of the workforce.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.

A23 are looking to employ a motivated and conscientious Ward Administrator to join our friendly and dynamic multi professional team.

Previous experience of working in administration is essential.

You will have the ability to prioritise and respond to planned and unplanned situations and assist in the smooth and efficient running of the ward, often dealing with various internal and external staffing teams and department along with sometimes working with outside agencies or companies.

The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines.

Excellent communication and interpersonal skills are required and the ability to work under pressure in what can be a fast paced, exciting and emotionally charged environment.

If you are a committed and flexible team player who would like to develop your skills within this exciting specialty we would like to hear from you.

Working for our organisation

A23 comprises of a 16 bedded inpatient area and a busy same day emergency care Triage Unit caring for women in Early Pregnancy up to 20 weeks gestation and Emergency Gynaecology.

It is essential that you feel able to support the nursing staff and families on A23 are caring for as this can be emotionally challenging at times.

We pride ourselves on being a supportive team and always strive to do our absolute best for our patients and their families.

We strive to always work as an efficient and quality service; and the ward receptionist is an integral part of the team.

We have a management team that is both innovative and proactive in ensuring that high quality care is delivered to our patients.

We are keen to encourage developments in line with Trust policy and working in new ways.

We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

Detailed job description and main responsibilities

The post holder will provide a comprehensive and administrative service to senior members of Ward Management team.

Assist senior members of the team with implementing, maintain and sustaining lean thinking methodology to improve productivity

Provide comprehensive administrative and secretarial service to the clinical staff within the ward area, to include monitoring quality and audit activity and the production a range of documents relating to staffing.

The post holder will support the day-to-day administration management of the workforce and education activities, data entry and producing training reports.

To provide administrative support and timely workforce and education information related to A23 area as required by Ward Manger, Deputy Mangers, and Nurse in Charge.

To provide personal assistant support for senior members of the team/Ward Manager.

In addition to the below summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

Person Specification

Commitment to Trust Values
Essential

Must be able to demonstrate behaviours consistent with Trust Policy

Training & Qualifications:

Essential_

Previous administrative experience

Experience of using Microsoft Word Processing / Text processing or equivalent (Level 3)

A good level of standard education such as GCSE's or equivalent grade

NVQ level 3 in administration or equivalen