Personal Assistant - London, United Kingdom - Balfour Beatty

Balfour Beatty
Balfour Beatty
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

About the role
Balfour Beatty are currently looking for a
Personal Assistant to join our Major Projects team to work in
Canary Wharf, London on a
12 Month Fixed Term Contract


Within this role you'll provide a wide range of administrative and analytical support to Directors and other Senior Leadership team members where appropriate.


What you'll be doing
As a
Personal Assistant, you will have the following accountabilities:

  • Undertake multi-diary management and plan schedules in diaries to optimise the working day of allocated executives.
  • Arrange meetings/ conferences/ team meetings / functions as required & ensure all facilities are organised (lunch/ refreshments/visitor security passes/ meeting room & VC facilities)
  • Book UK and overseas accommodation for executives ensuring compliance with policy
  • Prearrange timings / dates for expected board meetings/ booking of accommodation and flights.
  • Monitor Executives diary movements with incoming meetings and be flexible to rearrange hotels and train travel as their diaries move and change at short notice.
  • Foster excellent working relationship with other EA's in order to collaborate and coordinate diaries. And support the work of other Executive Assistants during periods of absence or unexpected high volumes of work activity
  • Submit business expenses and mileage claims on behalf of Directors.
  • Process incoming subcontracts on behalf of Managing Counsel ensuring appropriate authorisations and witness signatures are in place.
  • Support processing of invoices using Oracle R12 & ensure prerequisite approvals via Tradex are in place.
  • Provide general administrative support to Work Winning Team & Estimating Team travel, accommodation bookings, purchase orders, site visits

Who we're looking for

You will have the following:

  • Previous experience of working for a senior executive ideally at board level
  • Expert user of Microsoft, PowerPoint, Word and Excel
  • Highly organised and able to work on own initiative with limited supervision
  • Discreet and confidential and able to handle issues with great sensitivity
  • Ability to engage and build effective relationships
  • Strong communication and influencing skills
  • Demonstrable ability to prioritise and manage conflicting priorities during busy periods
  • Is able to demonstrate a logical, proactive approach
  • Possesses a high degree of attention to detail

Why work for us

Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.


About us

Balfour Beatty Major Projects have delivered some of the UK's most complex and iconic infrastructure projects, including Blackfriars Station, the Olympic Aquatics Centre and the Olympic Stadium transformation.

We have the proven expertise to deliver large-scale projects safely and successfully, from consultancy and design, to all aspects of construction and maintenance.

Through our expert capability, we work closely with clients to use the latest technology, machinery and innovative solutions to meet their engineering and construction needs.


As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment.

We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.


Job Reference:
BBUK04062
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