Corporate Receptionist 3+ Month Contract - London, United Kingdom - US Lawsupport
Description
We are seeking an experienced corporate receptionist to work for an International law firm based near Liverpool St. station. To start ASAP for a minimum of 3 months with the view to being extended.The firm is down to earth and extremely friendly and the fabulous offices boast panoramic views across London.
Duties and Responsibilities will include:
- Booking and administering all future reservations, events and on the day meeting requests using the firm's room booking system (EMS).
- To ensure that calls to the switchboard are answered and directed in a prompt, efficient and professional manner.
- To manage the allocation of security passes for new joiners and internal colleagues.
- To assist with preparing and submitting invoices via Chrome River.
- To order and replenishing all meeting room stationary.
- To regularly check meeting rooms prior to each meeting commencing to ensure everything is set up.
- To ensure that the Office Services team are given details of room setups and maintenance issues.
- To liaise with the Hospitality team regarding ordering refreshments, breakfast/lunch/dinner and networking drinks for meetings and events.
- To prepare for the arrival of all overseas visitors to the London office including allocation of their visitor office and security pass upon arrival.
- To assist with the set up and coordination of all in house events.
- To assist with updating the intranet with all relevant information.
- To monitor the internal plants and liaise with our contracted gardeners when required
- To regularly check the internal kitchenettes and report and maintenance issues to the relevant department
- To assist clients with other business services as required to include; scanning, faxing, photo copying, ordering flower bouquets and travel arrangements including taxi bookings and hotel reservations.
For this position we are seeking someone with
- A minimum of 2 years relevant experience, ideally within a professional corporate services environment
- Experience using an online meeting room booking system an advantage
- Strong written and verbal communication skills and a professional phone manner
- Ability to use initiative and be proactive
- Strong organisational skills and the ability to prioritise according to demands
- Ability to cope with conflicting demands and meet deadlines
- Attention to detail with a high level of accuracy
- Remains calm under pressure
Job Types:
Full-time, Fixed term contract
Contract length: 2 months
Salary:
£30,000.00-£36,000.00 per year
Schedule:
- Monday to Friday
Experience:
Corporate City Receptionist: 1 year (required)
Work Location:
One location
Reference ID:
JK-Temp reception
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