Pa/team Secretary to Cross Border and Central - London, United Kingdom - Savills

Savills
Savills
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

An exciting new opportunity to join our Central London Investments teams as a PA.

Providing support to key Directors, as well as secretarial support to the wider UK based team. This role will support both the Cross Border and Central London Investment team.

Team Overview:


The Savills Cross Border Investment Department provides a service linking Savills global network to help clients identify investment opportunities, as well as providing a full advisory service. The current team comprises of 10 individuals based in London, 1 in Hong Kong and 1 in New York.

Key Responsibilities:

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Providing full PA support to key Directors.

  • Secretarial support to the wider team.
  • Organisation of meetings, lunches/dinners, seminars as required
  • Organising client and staff entertainment
  • Arranging International/UK travel inc flights, visa's, accommodation and itineraries as required
  • Liaising with clients and colleagues in a professional manner
  • Adding and maintaining accurate CRM data both in Dynamics and Outlook
  • Producing accurate high quality and timely documentation to deadlines (i.e. reports, presentations, spreadsheets, schedules, letters etc)
  • Completion of expense claims & invoices on a monthly basis
  • Liaising closely and building relationships with various offices/departments across different time zones.
  • To establish and maintain positive relationships across the wider Savills business
  • Answer the telephone in a professional manner and redirect or take a message efficiently and accurately.
  • To organise and attend team meetings and record minutes and assign actions if necessary.

In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time

Key Skills:

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Professional working attitude:

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Highly motivated and driven:

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Able to take responsibility for the production of high quality/accurate work:


  • Enthusiasm and commitment to provide exceptional support:
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Excellent organisational and prioritising ability:


  • Enjoys working in a fast paced environment:
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Strong communication skills, both verbal and written:


  • Confident in liaising at all levels both internally and externally:
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A positive, flexible, can do attitude with the ability to multi-task:


  • Maintain a high level of confidentiality with both clients and colleagues:
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Team player but also have the ability to use own initiative:


  • Excellent administrative and time management skills:
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Must have the ability to build strong working relationships and understand the importance of client care and service.
**Savills employee offer
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