HR Generalist - Guildford, United Kingdom - Academy of Contemporary Music

Academy of Contemporary Music

Verified Company

Guildford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

HR supports the employee life cycle within an organisation, whilst also ensuring company culture, business requirements and legal requirements are met.

The role of the HR Generalist will be to support the administration of the HR department, whilst also managing specific HR projects, with a specific alignment to supporting education.

This role is based onsite at our ACM Guildford campus in Guildford town centre with some ad-hoc travel to other campuses in London and Birmingham as needed.

This role will be full time, 40 hours per week, with standard working hours being 8am to 4pm, 9am to 5pm or 10am to 6pm.

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A competitive salary commensurate with experience will be offered for this role. _

MAIN RESPONSIBILITIES:

Recruitment_
Raise Authority to Recruit forms for approval or refusal, act in consultation with line manager to ensure ATRs are of needed standard prior to going to HR Exec committee
Support managers in job description creation
Continuous review of the selection and recruitment processes
Providing training and coaching on shortlisting, selection and running a good interview
Managing recruitment agency relationships
Look to continuously improve the effectiveness of recruitment to ensure this is done right first time with robust hires and correct team fit guiding managers where needed to ensure they recruit the correct person for their teams
Look at the effectiveness of the current advertising sites to ensure good return on investment and value for money.
Onboarding_
Hold ownership of the onboarding process and the administration requirements relating to this
Assisting Managers in preparation for a new starter and ensuring they have prepared correctly. Proving guidance and training on onboarding where needed
Induction and Training_
Support in the delineation and provision of employee training sessions and training documentation
Ensure thorough training, induction, development plans are created and enacted
Raise training requests for approval or refusal
Present HR Specific training sessions using resources provided by the HR Manager
Holding over site of the induction process for all new starters guiding the line manager to hold ownership of the process
Complete a yearly review of the induction portal on CANVAS working with the IT and Safeguarding team and liaising with Digital Education
Education Specific HR Support_
Support the creation of tutor variable hours FTEs in line with costings and needs
Hold ownership of the Single Central Register (SCR) ensuring compliance and audit readiness
Holding oversight of tutor specific inductions and supporting line manager step by step through this
Running Wellbeing Meetings for Education Team Members (with adhoc support for nonteaching staff)
Providing advice on education probation and EDRs escalating where concerns are raised
Full ownership of administration of variable hours contracts temporary variation to contracts
Process Prohibition from Teaching Check renewals on a yearly basis
Arranging and minuting all EDR meetings for Education, compiling supporting documents and indexing for reference
HR Advisory_
Attend investigation meetings, providing advice and guidance to line managers as to how these should be conducted, acting as HR representation and note taking
Attend disciplinary meetings, where run by members of the Executive team, acting as HR representation and note taking
Attending consultation meetings where run by members of the Executive team, acting as HR representation and note taking
Attend noncritical health meetings, ensure notes are typed up, any adjustment agreements are tracked and any needed information shared with the HR Team
Write and send invitation to disciplinary letters and outcome confirmation letters following the formal HR processes
HR Projects_
Run HR Projects as directed by the HR Manager or Executive Chairman
Working on other Education specific projects as they arise
Supporting the Executive Team Members with specific projects, enquiries and processes
Administration_
Write and send training agreements in line with agreements made by the HR Executive Team
Support in writing and sending the HR newsletter once a quarter
Payroll close down administration on an adhoc basis whereby cover is required for the HR Manager
Employee record upkeep e.g., DBS, RTW and other checks, employee role change.
Administration of contractual changes or creations
Administration of the company training portals (Canvas and Educare)
Employee engagement and benefit administration
Ensure the HR system (HRIS) is up to date
Other_
Provide guidance on staff resource planning and resourcing year guides (e.g. Learning support Assistants should be recruited in May time due to notice periods etc)
Develop and review staff supporting documents and resources
Recommend internal and external training programmes
Supporting line managers and employees with crea