Company Secretary - London, United Kingdom - MS Amlin

MS Amlin

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Secretary

MS Amlin is part of a global top10 insurance group MS&AD, with three main insurance legal entities' operating in the Lloyd's, UK, Continental European and Bermudian markets. We have an enviable reputation for our customer knowledge, claims service and the specialist insurance and reinsurance expertise we apply.
We provide the type of security leading organisations need to break new ground, innovate and offer lifechanging services and amenities to some of the world's most challenging regions. Our record extends back over 300 years and today we have more than 1800 people in more than 20 locations worldwide.
This Company Secretary role sits within the Risk & Compliance team for MS Amlin Investment Management Limited (MS AIML an FCA regulated investment management company, servicing MS Amlin companies, as well as clients in the wider MS&AD Group. The role is also to act as Company Secretary for MS AIML's parent company MS Amlin Investment Holdings Limited (MS AIHL). MS AIML and MS AIHL are both within the MS Amlin group of companies.
Statutory responsibilities and accountability:
The jobholder is the Company Secretary, appointed at Companies House in respect of MS AIML and MS AIHL.
About The Job
What you'll spend your time doing:
End-to-end management of MS AIML and MS AIHL board and committee meetings
including ownership of agendas, meeting attendance, calendar management, meeting logistics for all aspects of the boards and committees
Drafting of detailed and comprehensive board and committee minutes and board resolutions
Robust tracking of actions from meetings and maintaining a record of all board approvals and decisions made
Provide timely assistance on governance and company secretarial matters, compilation of reporting to client boards and committees and management of day to day queries
Ensuring the appropriate flow of information between the boards and committees, as well as information to other forums across the MS&AD group
Ensuring the effective operation of the boards and committees and overseeing annual board and committee evaluations and effectiveness reviews
Compliance with all statutory filing requirements at Companies House
Complete timely renewals and maintenance of MS AIML and MS AIHL's LEIs
Completion of regular reporting to Head Office on board composition, corporate changes and other matters as required from Head Office
Ensuring the boards and committees operate in accordance with Head Office corporate handbooks
Monitoring of and advising the boards of regulatory and legislative changes in the governance space and working with Risk and Compliance to ensure compliance with the same
Assisting in the creation, adoption, amendment and implementation of best practice policies/procedures/standards in corporate governance;
Regularly advising the executive directors and senior leadership team and their teams on matters of corporate governance as well as providing training when required
Managing of Conflicts of Interest and Related Party Transactions records
Keeping Board and Committee Matters Reserved and Terms of Reference uptodate to reflect regulatory change, corporate change and best practice
Leading the Company Secretarial workstream in relation to corporate projects including restructurings, acquisitions and corporate simplification
Continual identification of process improvement and taking ownership of driving those improvements
Communicating with the shareholders
Liaising with client Company Secretary counterparts on investment management related requests and queries
Assist with the onboarding of new NEDs and external committee members and establishing strong relationships with the same
Maintain all corporate structure documentation and records
Maintain strong relationships with counterparties, regulators, external legal counsels, consultancy services and all MS AIML team as well as other departments within the MS&AD group
Liaise with internal and external auditors and audit advisors in relation to governance and company secretarial issues
You're going to enjoy this job if you also
Are a strong communicator at all levels verbal and written
Have the ability to multitask, prioritise effectively & be calm under pressure
Have excellent attention to detail & are able to analyse, problem solve and think strategically
Understanding of risks associated with their role
What you'll need:
For this particular role there are some important qualifications and experience we need you to have

These include:

Experience in company secretary appointments
Experience and strong understanding of working in a financial services regulated environment (FCA)
Company secretarial professional qualification
Experience of organisational and outsourcing oversight
What you can expect from us:
A competitive salary and benefits package is a given, but you can also expect:
A great team a