Transport Coordinator - Normanton, United Kingdom - Sigma

Sigma
Sigma
Verified Company
Normanton, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Job Title:
Transport Coordinator


Number of Roles:1 |
Division:
Logistics |
Location:Normanton


Career Band (Internal Only):6 |
Hours Per Week: 40 |
Closing Date:


Overview of company:

Sigma are experts at transforming commercial space.

With over 20 years' experience operating in the fast-paced and dynamic retail sector, Sigma provide a true end-to-end service; from store construction and consolidation to fixture procurement, projects, and mechanical & electrical installation.


Ranked in the top 10% of the 2019 _Sunday Times International FastTrack 200_ awards, we've been acknowledged as being one of Britain's fastest growing private companies.


It's our people that make us who we are, and we are proud to have some of the most experienced, knowledgeable, passionate, and dedicated individuals within our industry, at every level in our business.

Sigma is committed to creating a diverse environment and is proud to be an equal opportunities employer.


Outline of Role
To support the operational needs to ensure transport availability & delivery as per agreed client / customer schedule. Collate relevant information to support required KPI's and analysis to improve service and performance. To autonomously execute general business administration requirements.


Main Responsibilities


Required to work closely with warehousing, and administration departments, as well as external suppliers and client stakeholder to facilitate transport needs & maintain the day to day function of the transport department.

Liaise with customer to ensure prompt processing of purchase invoices and the raising of sales orders.


Main duties include:

  • Booking of transport
  • POD collation & alignment
  • Management of the system data utilising inhouse systems
  • Support transport compliance, servicing, drivers digitacho and VU downloads
  • Analysis into business data to review and drive performance or reduce costs
  • Execute all Purchase Orders and Sales Orders through Sage
  • Adhoc duties as required to support the business
  • Transport booking to fulfil operational needs
  • Invoice reconciliation / cost recording
  • Query and followup on all invoice queries with relevant suppliers
  • Reporting of progress, statistics & opportunities
  • Logging POD's
  • Maintaining transport amendments to proposed deliveries / collections within a 72 hour timeframe
  • Creating & maintaining Sage PO's in terms of price changes, cancellations or amendments
  • Day to day resolution of transport issues or escalation where required
  • Maintain accurate records of all sales transactions and process sales orders through Sage
  • Manage and prioritise workload
  • Liaise with driver agencies and full time drivers
  • Delivering report information to corporate timetable
  • Internal progression reporting
  • Challenge inaccurate and or omitted information provided
  • Ability to use own initiative / problem solving
  • Ensure costs are present and accurate at time of booking taking necessary action without guidance
  • Develop and maintain operational relationships within Sigma, internal / external colleagues and transport suppliers
  • Positive "can do" attitude is essential
  • Ability to work both alone and within a team
The ability to be flexible and adapt to any task is essential.


Knowledge/experience required

  • Ability to maintain records / spreadsheets
  • Ability to multitask and adapt throughout the day
  • Knowledge of transport booking systems and processes
  • A basic understanding of transport legislation and compliance
  • Ability to interact on a level with other internal departments
  • Flexible and adaptable
  • Good time keeping
  • Experience of dealing with customers / suppliers
  • Good telephone manner
  • Experience of operating IT systems / Microsoft office packages
  • Develop & maintain operational relationships with internal customers, drivers, suppliers and external hauliers.

Qualifications
A minimum of A*-C in Maths and English is desirable


Benefits:


  • 25 days holiday plus bank holidays
  • A day's 'birthday leave' to be taken within your birthday month
  • Opportunity for hybrid working
  • Opportunity to buy or sell up to 3 days holiday
  • Ability to participate in the Octopus EV salary sacrifice scheme
  • Ability to participate in the Cycle to Work Scheme
  • Employee Assistance Programme
  • Healthshield cash plan with discounts on high street stores
  • Free external financial advice offering support for mortgages, pensions and insurances
  • Enhanced family friendly pay
  • Free tea, coffee and fruit on all sites
- _Subject to service requirements_


Opportunity to be involved with:


  • Group Colleague Board
  • Quarterly Corporate Events/Charity Involvement
Sigma is committed to providing colleagues with opportunities to progress their career, supported by a range of training and development activities and interventions'

If you think you've got what it takes to join our growing, winning team
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