Office Assistant - Belfast, United Kingdom - Lewis Silkin LLP

Lewis Silkin LLP

Verified Company

Belfast, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Term:

Permanent
Working hours:
Fulltime
Reports to:

Belfast
Office Manager- Department:

CMI
Location:

Belfast

The firmLewis Silkin works with leading businesses to protect and enhance their most important assets
their ideas, their people, their brand and their future

We call it:
Ideas. People. Possibilities.

With offices in London, Oxford, Manchester, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch.

We have two things at our core:
people — both ours and our clients'— and a focus on creative, tech and innovative businesses.

Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our 'I-CUE').

We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work.

The departmentThe Creators, Makers and Innovators team is made up of leading advisers for creative, innovative, tech and brandfocused businesses, offering a deep understanding of the industry sectors in which clients operate combined with real expertise across a wide range of legal services.

The team's lawyers have decades of experience both within the creative industries and as legal advisers with in depth knowledge and experience of the many sectors that make up the creative world, including advertising and marketing, entertainment and media, fashion, hospitality, technology, retail and sports.

ResponsibilitiesThe overall objective of this varied role is to provide facilities and administrative support to the Belfast office with a view to ensuring that individual tasks are completed costeffectively and at the appropriate level.

The jobholder will provide administrative support and assistance to the members of the Belfast office, at all levels, on a day-to-day basis as required including, but not limited to, copying, post distribution, room set-up and general facilities tasks.

Please note that this position will require presence in the office 5 days per week.

Key duties and responsibilities:

Receiving and distributing post and arranging post to be sent externally;
Front of house: answering door and greeting clients and visitors to the Belfast office in a professional manner;
Filing/scanning/photocopying on a daytoday basis (file notes, post, etc.) as well as court bundles and similar;
Preparing meeting rooms and arranging refreshments for client and internal meetings and events, making sure rooms are set up correctly for internal meetings (i.e. ensuring, where appropriate, video conferencing is set up), booking couriers and other delivery methods as required;
Clearing conference rooms after meetings;
Supporting client events in the office;
Ensuring stationery orders are up to date and that photocopiers are regularly stocked with paper;
Delivering and collecting bundles and packages (to/from city centre locations);
Runner (purchasing daytoday small office supplies/needs with petty cash);
Archiving of files; Assisting with all facilities related tasks to ensure smooth running of the Belfast office;
Answering the telephone and dealing with queries/taking messages as appropriate;
Assisting office manager and secretarial team as required;
Assisting with bill dispatch Inter-Office Billing assistance; Photocopying/scanning tribunal document/bundles as required, and often at short notice;
Preparing and submitting expenses on behalf of fee earners using Chrome River portal;
Assisting the marketing team to complete marketing packs and badges, assisting with seminars;
Generally assisting the office as requested;
Any other reasonable task in line with the level of the role.

Abilities and desired qualities:

Demonstrable office/administrative experience in a professional environment would be an advantage;
Strong IT skills with a good eye for detail;
Excellent organisational and communication skills;
Ability to manage workload and work under pressure to meet deadlines;
Enjoy working as a team player;
Professional in conduct and punctual at all times;
The ability to work flexibly and ability to work overtime as and when required.

Educational and professional qualifications required:

Good grammatical English at least to GCSE standard or equivalent.
Additional informationAt Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise