Higher Level Secretary - Gateshead, United Kingdom - Your World Healthcare

Your World Healthcare

Verified Company

Gateshead, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Higher Level Secretary
The post holder will provide a comprehensive administrative and secretarial service to Service Line Managers, Assistant Service Line Managers, Medical Matrons and the wider team within the Division of Medical Services

Location:
Gateshead, Newcastle

Temporary:
Expected to last until the end of July 2023 with a possible extension

Hours / days:
Monday-Friday 9am to 5pm

Pay:
Up to £12.00 per hour PAYE inclusive of holiday pay or £13.50 Umbrella per hour

The successful role holder will be responsible for a wide range of administrative tasks and be able to

MAIN DUTIES

To develop close working relationships with secretarial colleagues and other staff across the Trust and external agencies.
To ensure that correspondence is handled sensitively and forwarded to the recipients as expediently as possible.
Sorting, organising and distributing mail. Dealing with correspondence, including assessing the urgency of incoming letters and assessing the urgency of incoming calls.
Prepare agendas, take minutes and circulate relevant documents for Service Line and other meetings.
Provide comprehensive support to the SLM Service Line Managers/ Assistant Service Line Managers, Medical Matrons and wider team.
To ensure all documentation for SLM Service Line Managers / Assistant Service Line Managers, Medical Matrons are comprehensively prepared for all forthcoming meetings.
Provide a full range of Administrative and Secretarial duties.
Prepare presentations using appropriate media, including PowerPoint
To deal with audio dictation
To maintain electronic diaries via appropriate liaison with relevant parties.
Carry out appropriate and efficient housekeeping
Provide and collate information to assist performance reporting and resolution for DATIX incidents/complaints as required by Service Line Managers, Assistant Service Line Managers and Medical Matrons.
Main point of contact for third parties(e.g. clinicians) to resolve queries, respond to requests for information or notify third party of information as required.
To participate, as required, in the arrangements for training / study leave, ensuring that the relevant documentation is processed and that all necessary practical arrangements are in place.
Ordering stationary and equipment.
Carry out a range of other administration duties such as photocopying, ordering stationary and equipment, maintaining stock levels.
To use CareFlow to access patient information to respond to queries or collate information as requested by SLM, Matrons, Assistant SLM's and the wider team.
To retrieve case notes and record their movement using the electronic folder tracking module (filefast)
To be involving in ongoing training and development opportunities and contribute to your own personal development.
To ensure that confidentiality is maintained at all times