Office Assistant - Aberdeen, United Kingdom - Augean North Sea Services

Description

Job Details Site / Function:
Tullos


Responsible to:
Administrator


Collaborate with:
Chemists, Site Operators, Operations Manager


Job Summary
Provide operational and administration support to Augean Sites as required in relation to hazardous waste operations. Co-ordinate with site administrators ensure that accurate records are maintained at all times.


Key Responsibilities

• Site administration and coordination, as directed by the Tullos Site Manager, for Tullos.
• Developing and maintaining relationships with all relevant internal and external customers, updating them on customer requests.
• Assist with the administrators with the month end reporting and invoicing.
• Preparing jobs in SWOPS/WS5, ensuring data is up to date in SWOPS/WS5 for backup for invoicing and reports and maintenance of IT records for hazardous wastes to assist with month end
• Creating and updating procedures for the administration of Hazardous Waste
• Completing waste transfer documents
• SEPA / Duty of Care and ensuring all paperwork coming on to site is compliant
• Raising purchase orders for site consumables and also for any transport requirements
• Ordering consumables for all sites
• Preparing job packs for drivers and chemists.
• Proactively support and embed a generative safety culture
• Any other duties as and when required.

Critical Qualifications Knowledge, Skills and Experience

• English at Standard Grade (or equivalent) / Mathematics at Standard Grade (or equivalent)
• Accomplished in computer use and operating systems including MS Office
• Ability to focus on detail and complete administrative duties to tight deadlines
• Ability to work in a methodical, organised and systematic manner

Summary Performance Measures

• Accuracy of load paperwork (all signed off and correct / compliant)
• Invoicing and reporting accuracy
• SWOPS/WS5 data present and up to date at all sites
• Colleague and management feedback
• Purchase Order tracker managed daily

Note:

This description is not intended to establish a total definition of the job, but an outline of the duties.

Benefits:

• Company pension
• Cycle to work scheme
• Employee discount
• Free parking
• Health & wellbeing programme
• Life insurance
• Paid volunteer time
• Private medical insurance
• Referral programme
• Sick pay

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location:
In person