Ppm Administrator - Glasgow, United Kingdom - Atalian Servest

Atalian Servest

Verified Company

Glasgow, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reference:
/AA/22-11/1017/19

Job Title:
PPM Administrator

Salary:
Competitive

Working Hours:
Monday to Friday - 08:00 - 16: hours per week

Location:
Glasgow

Business Overview
Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland.

We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services.

The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Would you be interested to join a leading facilities management company with a reputation for excellence?
We are currently recruiting for a PPM Administrator to join our passionate and driven team in Glasgow

Your primary responsibilities will include:

Ensure clear and concise quality updates reflecting true job progression are being used.
Prioritise numerous competing tasks; continuously monitoring the progress of work, closing out completed tasks whilst communicating any delays to the relevant people.
Effectively manage a significant workload in a fastpaced environment.
Work in conjunction with the Operations/Delivery Managers to ensure seamless management and delivery of contracts.
To assist in keeping PPM WIP levels on contracts to a minimum by ensuring timely completion of jobs.
Ensure any interactions with all customers reflects positively on the company.
Support with the scheduling of subcontractor work as and when required.
Liaise with the field team and thirdparty supply chain to ensure tasks planned in on schedule and update CAFM system with attendance information
Support with raising purchase orders within the system for materials or subcontractors to complete follow up works in a timely manner, ensuring costs and contract thresholds are adhered to
Ensure all engineer paperwork is quality checked and uploaded as required.
Raise and track corrective works activity arising from PPM inspections
Chase missing paperwork from field team or thirdparty supply chain.
Manage and organise multiple mailboxes.
Updating internal CAFM system with updates.
Any other administrative work as required.

Customer

Provide reporting/updates to operational teams or others as necessary to demonstrate the fulfilment of contract requirements.
Ensure client and internal systems are updated within set timescales throughout the life of the job.
Respond to all customer chases/escalations within internal SLAs.
Closing of tasks appropriately.

Planning & Organising

Produce relevant information and updates required for inclusion in client/contract reports.

Commercial / Financial

Mitigate risk against performance penalties for failures by ensuring all tasks are updated timely, and in line with contractual requirements.
Jeopardy Manage specific tasks in line with SLAs/KPIs in order to reduce financial penalties.
Ensure purchase orders are raised accurately.

Team

Work together with wider teams including supervisors, managers and directors in order to achieve collaboratively.
Support manager with updates as and when required
Work closely with commercial admin team in order to speed up the job lifecycle.

Health & Safety

Promote best practice health and safety amongst colleagues, engineering teams, subcontractors and client always. Escalate any perceived risks as necessary.
Support in contract compliance with legislative requirements

About You:

-
_ Applicant must have the right to work in the UK_:

_ Experience of working within a facilities management helpdesk is advantageous._

- _ Administrative experience essential._
- _ Good understanding and experience of Microsoft Office software packages and general IT knowledge._
- _ Experience in using CAFM or other management systems._
- _ Understanding of PPM and facilities management is advantageous._
- _ Self-motivated and enthusiastic._
- _ Excellent & articulate communication skills._
- _ Organisation and time management._
- _ Ability to work under pressure and to tight deadlines._
- _ Demonstrate good team working ability._
- _ High attention to detail and accuracy._

Benefits:

Wide range of retail discounts
Discounted gym membership
Join our Cycle to Work scheme
Access to "CHROMA", our internal colleagueled diversity and inclusion community join a committee or take part in our events
Access to internal Mental Health First Aiders
Immediate access to "Opportunity" our internal Learning and Development platform
Required professional membership fees paid for
Win monthly Atalian Servest Superstar Awards

**How to apply?