Administrator (Health Informatics Team) - Cambridge, United Kingdom - Face2faceHR

Description

Job summary and purpose

The health informatics team deliver programmes of work that include providing secure environments for storing and accessing health and other sensitive data to support health and care delivery, research, and innovation.

The Administrator role will be the support function for the team, helping to ensure successful project delivery.


Key responsibilities:


The Administrator will:

• Help team members with the daytoday running of projects. For example, minute taking, tracking actions and prompting for updates against these actions
• Support the team with organisation of meetings including preparing agendas/meeting papers, scheduling with multiple internal and external diaries, venue booking, setting up video conferencing facilities, directions, travel logistics etc.
• Remain flexible to pick up ad hoc, sometimes urgent tasks, as required and reprioritise existing workload accordingly
• Undertake any additional administrative tasks as required, for example, raising purchase orders.

The ability to develop good working relationships and change communication style for different audiences is essential to this role.


Corporate and personal responsibilities

• Promote equal opportunities and affirm that staff, colleagues, patients, and others who encounter Eastern AHSN are afforded equality of access, experience and outcomes
• Observe Eastern AHSN's equity, diversity and inclusion pledges in every aspect of your work, avoiding any behaviour which discriminates against colleagues, potential employees, patients, or partners on any grounds
• Uphold and promote the organisation's values
• Work flexibly and collaboratively with others to achieve the organisation's goals and support its values
• Support the organisation in creating an environment that values risk management and promotes the highest standards of health and safety for Eastern AHSN's employees, supported by policies and procedures as appropriate
• Ensure up to date knowledge is maintained and comply with current data protection laws and company data protection and confidentiality policies and procedures
• Ensure that we only operate within our remit of not offering clinical advice
• Adhere to all company policies and procedures and any applicable legislation.

Person specification

Competence

Essential requirements
Qualifications and- training- Educated to degree-level,
or with administrative professional experience

Knowledge- Knowledge of the NHS landscape and the challenges it faces [working knowledge of the Eastern region desirable]

• Knowledge of the basic principles of project management [desirable]

Skills:

• Strong organisational skills, able to multitask and prioritise work with competing pressures
• Excellent written and verbal communication skills, able to adapt tone for different audiences
• Good levels of emotional intelligence and resilience
• Keen accuracy and attention to detail
• Creation of easy to understand reports using complex information from multiple sources
• Comfortable with working in a fastpaced and sometimes ambiguous environment
• Enjoys working in a small team, picking up tasks from colleagues as required to support each other's workload, reprioritising as needed to collectively deliver project responsibilities
• Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) or equivalent, with ability to learn additional project management software (such as Jira).

ExperienceRight to work in the UK- Experience of developing good working relationships with people of all levels

• Experience of organising meetings, events or other activities
• Demonstratable experience of producing documentation to specific requirements
• Applicants must be able to provide evidence of their right to work in the UK at the point any job offer is made.

The role holder will sometimes be required to be flexible with their hours of work for the team to collectively meet certain deadlines.

Occasional travel both within the region and nationally is required.


Personal development responsibilities

• Understanding and awareness of own personal development needs
• Maintenance of a compliant professional portfolio where required.

Key relationships

• Internal_

_ -_ all Eastern AHSN employees will be expected to form key relationships within the organisation relevant to the role.

• External_

- in addition, the successful appointee will need to develop and build relationships with external colleagues as relevant to the role.

These may include, but are not limited to, relationships with colleagues within partner organisations such as:

• NHS Trusts and NHS Foundation Trusts
• Integrated Care Boards & Systems (ICBs & ICSs)
• NHS England
• Care Quality Commission
• Local Government Organisations
• Third Sector Organisations
• Patient Advisory Groups/Services

Benefits of working at Eastern AHSN
As part of the benefits package, Eastern AHSN's employees are entitled to 27 days o