Site Secretary/document Controller - East Sheen, United Kingdom - GNA Construction

GNA Construction

Verified Company

East Sheen, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Site Secretary/PA to the Directors with Document Control Responsibilities

Responsibilities:
As a Site Secretary/PA to the Director with document control responsibilities, your key duties will include:

Assisting the Director with day-to-day administrative tasks, including managing correspondence, arranging meetings, and maintaining schedules.
Preparing and formatting documents, reports, and presentations to a high standard.
Overseeing document control processes for construction projects, including document distribution, tracking, and archiving.
Collaborating with project teams to ensure compliance with document control procedures and standards.
Tracking and monitoring projectrelated documentation, such as contracts, drawings, specifications, and correspondence.
Maintaining accurate and comprehensive records of all project documents, including revisions, transmittals, and approvals.
Assisting with the preparation of bid packages, tender documents, and contract administration as required.
Supporting the Director in liaising with clients, subcontractors, and stakeholders, maintaining professional and effective communication.
Undertaking site visits as necessary to provide onsite administrative support and assist with document control.

Requirements:
To be successful in this role, you should possess the following qualifications:

Proven experience as a Site Secretary, PA, or similar role within the construction industry.
Strong understanding of document control processes and procedures within a construction environment.
Proficiency in document management systems and software, with the ability to quickly learn new tools and technologies.
Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
Exceptional attention to detail and accuracy in managing and organizing project documents.
Strong verbal and written communication skills, with the ability to effectively interact with various stakeholders.
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
Familiarity with construction terminology, drawings, and specifications.
Flexibility to travel to construction sites in London and the surrounding area when required. (Driving Licence Required)
A proactive and selfmotivated attitude, with the ability to work independently as well as part of a team.

You will be a well mannered and well presented individual as face to face contact with the companies many high profile clients will be a regular occurrence.

Job Types:
Full-time, Permanent

Salary:
£40,000.00-£45,000.00 per year

Licence/Certification: