Executive Assistant - London, United Kingdom - Autolus

Autolus

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Location:

London
White City
Job Summary:

Role Summary

To provide efficient cross functional EA support to VP and C Suite Executives where required.

Key Responsibilities

Provide Executive Assistant support as well as Personal Assistant support
Multiple diary management liaising with external/internal VIPs, medical and scientific collaborators, suppliers, consultants, and colleagues.
Arrange complex domestic and international travel, conference attendance, visas, and accommodation (personal & work related).
Flexibility to adapt to different time zones to suit VP's needs (mainly adapting to EST & CET).
Provide personal support to the VP's when required.
Scheduling meetings F2F, TC's and VC's (using software such as MS Teams / WebEx).
Organise Town Hall meetings/Steering Committees/ Leadership Meetings.
Maintain Clinical Operations/Development/Regulatory SharePoint Site
Manage, create, and receipt Purchase Orders.
Minute Taking (adhoc).
Collate, check, reconcile expenses for the designated Executives whilst maintaining a record of expenses each to assist with budget and planning, using Microsoft D36
Organization of other adhoc meetings/interviews, as requested.
Working closely with the other members of the Corporate Support team to organize and support events (i.e., conferences).
The postholder will be responsible for adhering to all health and safetyguidance, provided by the Company.
Authoring & distribution of the departmental Newsletter
Oversight and Management of the department Reward & Recognition initiative
Ad hoc support to the VP's Leadership Teams
Assisting with the onboarding of new employees (working closely with HR)
To provide other Executive Assistants with support during A/L or absences.
Any other duties as required following consultation with the post holder.