Receptionist / Admin Support - Manchester, United Kingdom - Solotech Inc.

Solotech Inc.

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview:

Reporting to the General Manager, the Office Coordinator role is responsible for performing reception duties and provide administrative support to the company.

The role will provide invaluable support to ensure that the operation delivers exceptional service to its customers, ensuring output meets the requirements of the business.

***The role requires the incumbent to work flexibly, in a developing environment. In addition, the role may be required to assist, or cover for, other roles within the operation for which full training / support will be given.

Your day will look like this:
General Duties

Undertake a broad range of general office administration duties, whilst maintaining excellent working relationships with all key business areas
Receiving incoming calls, post and faxes. Perform any necessary checks to ensure calls, messages and documents are allocated correctly to the appropriate individuals and departments
Processing purchase orders; entry, placement and progress to delivery
Assisting with travel and accommodation requests, making bookings and providing confirmation to relevant staff members
Staff & resource scheduling; Timesheet maintenance, overtime data input, annual leave and absence / sickness administration
Maintain diary systems on Company systems and intranet spreadsheet
Ensuring all visitors to Solotech UK are greeted appropriately and are offered / served refreshments and ensuring Covid measures are adhered to. Responsible for informing appropriate staff members of the visitors' arrival
Training event admin; preparation of training room, training catering and training attendee registration

Finance Admin Support

Administer & Balance Petty Cash, reporting to finance department
Assisting with general accounts / credit control activities, processing credit cards and maintaining records, databases and spreadsheets
Taking card payments in liaison with finance team
Making card payments for stationary / facility POs, checking that we do not have credit accounts
Liaise with wider reception team to check hotel invoices match PO's before sending to finance

Facilities Admin Support

Inspect cleanliness liaising with the cleaner, ordering kitchen / utility / stationary supplies and taking gas / electric meter readings monthly
Responsible for replenishing first aid kid when stock is low
Repairs / Returns Admin Support

- _Supporting Hire, service and installations_

Informing Heywood Service of items on delivery
Managing shipping (via internal logistics) repairs to Heywood
Liaising with the Heywood team to manage third party repairs

Your profile:

Level of education:

5 GCSE's A* C / or equivalent) or equivalent working experience

Work experience:

Working knowledge of the proaudio industry or associated markets will be advantageous

Professional requirements:

Full, Clean UK Driving Licence
Right to work and remain in the UK

Requested skills:

Highly organised, with planning, decision making and problemsolving skills
Effective administration skills, together with a good working knowledge of Microsoft Office and the ability to use database software is essential
Flexibility and adaptability, capable of multitasking, while remaining calm under pressure
Demonstrate an ability to maintain discretion and confidentiality
Ability to anticipate problems and find effective solutions aligned to the Company's policies procedures
Intuitive with the ability to work alone and take the lead when problems arise, or when tasks require completion
Able to adapt to fast paced working environment

Our offer to you: