Executive Assistant to Md - Manchester, United Kingdom - Simpson Judge

Simpson Judge

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

I am looking for a credible, professional and articulate Executive Assistant to support a busy MD and Chief Operating Officer for a 12 month fixed term contract starting in November.

This role is hybrid offering 3 days in the office and 2 working from home.

You will manage all aspects of our CCO and MD's day-to-day activities and will represent them in both internal and external meetings, supporting with project management where required.

This is a busy and wide-ranging role.

You will be across all activities and projects within the business in order to prioritise effectively, supporting or leading on relevant projects as directed by the COO.

Please note this role is to cover a 12 month maternity leave and it is unlikely you will get offered a permanent role afterwards
Your day-to-day

Full scheduling of the COO's diary, using your business knowledge and understanding to prioritise meetings to make sure their time is used efficiently, ensuring time is built in for strategic work, travel and post meeting follow ups.
Ensure meeting requests have an agenda and proactively source any relevant supporting documents, with time actively held for them to read and review beforehand.
Attend any meetings as requested by the COO, either on behalf of or in conjunction with the COO. Where required, act as the deputy for the COO, representing him at meetings and actively participating on their behalf.
Coordinate the objectives for our Commercial Heads of Departments' (HODs) in a timely manner, allowing for crossdepartment sharing, discussion and agreement of shared objectives.
Lead on specific projects across the Commercial department and where required carry out background research and analyses, presenting this in a clear manner alongside any recommendations.
Act as the eyes and ears for the COO in the Commercial team as well as amongst the wider business, proactively identifying when something needs the COO's attention and suggesting ways to address.

What we are looking for

Previous experience in a fastpaced EA role to similar level or higher reporting line.
Proven relevant experience in managing communications, diaries and completing administrative duties.
Excellent relationship building and communications skills with people of all levels
A proven and demonstrated team player.
Someone who is proactive in their approach and has exceptional attention to detail.
Able to prioritise tasks based on business needs and competing priorities.
High level of integrity, discretion and dependability with a passion for high quality work.
Someone with excellent project management skills.