Administrator - Lichfield, United Kingdom - Adecco UK
Description
We are currently recruiting for a administrator to join our well established client in Lichfield on a permanent basis.- Salary: £22,000 to £23,000 dependent upon experience
- Working hours: 8.30am to 4.30pm Monday to Friday, with a daily unpaid break of 30 minutes (37.5 hours per week)
- Holiday: Holidays: 31 days inclusive of bank holidays, increasing one day per year after 5 years up to a maximum of 5 additional days after 10 years' service.
- Pension: autoenrolment at 4%, matched by the Company up to 5%.
- Life cover at three times basic salary
- Westfield Health cash plan
- Annual C2W Scheme, Christmas Saving Scheme and Purchase Leave Scheme
Accountability's
Support the administration of people management activity across an assigned area of responsibility
- Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes
- Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.
- Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.
- Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, Bradford factor, agreed bonus payments etc.
- Maintain appropriate compliance records e.g. health & safety training
- Run and send time sheet reports to the appropriate stakeholders
Ensure the timely ordering of all goods and services to meet business requirements
- Raise purchase requisitions
- Goods receipt in full or part depending on the content of the delivery
- Review query log to identify outstanding queries
- Liaise with business users to understand discrepancies
- Contact suppliers to query invoice discrepancies
- Adjust purchase requisitions to accommodate acceptable changes
- Maintain up to date information relating to each query within the query log
- Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
- Chase credit notes from suppliers for invoice queries when appropriate
- Maintain records of projected orders and inform Finance of expected accruals
Ensure the continuous process of general administrative activities
- Distribute incoming mail
- Facilitate the delivery of outgoing mail
- Maintain up to date information displayed across an assigned area
- Monitor and order stationery to maintain availability for an assigned area
- Provide note taking support when required
- Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
- Coordinate the cleaning and repair of PPE, reporting issues identified by wears
- Produce fobs for issue and ensure they are cancelled when no longer employed
Coordinate the facilitation of visitors onto site
- Arrange catering facilities when appropriate
- Supply and collect Personal Protective Equipment (PPE) for visits to operational areas
- Liaise with security to arrange access onto site
- Arrange inductions with the appropriate stakeholders
Miscellaneous or ad hoc business requirements
- Manage specific projects or undertake specific project activity as determined by the business or line manager
- Travel to specific locations in order to undertake role requirements as required
- Represent your function or business at meetings or events as required
- Undertake any reasonable request in order to support the needs of the business
To speak to a recruitment expert please contact Kelly Ford
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