Team Administrator - London, United Kingdom - Search Consultancy

Search Consultancy
Search Consultancy
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
PA / Team Admin Assistant


Salary:
£40,972 per annum plus benefits


This is a PA role looking after 6 people who are all based at our offices at Canary Wharf within the Corporate Services & Real Estate Department.


  • Effectively manage diaries to ensure the Directors time is best utilised on a day to day basis
  • Accurately prepare expense reports within the given time frame
  • Answer the telephone ensuring correct information is provided and messages passed on in a timely manner.
  • Prepare documents as required
  • Support meetings by preparing agendas and taking minutes
  • Ensure stationery stock is maintained at a suitable level to support the team
  • Prepare outgoing and distribute incoming mail

Focus on People:


  • Anticipate the Director's needs and proactively bring together appropriate people and resources to support
  • Actively and positively engage with colleagues, clients and other stakeholders to ensure the highest standard of work is delivered at all times
  • Support your colleagues and assist in the coaching of New Starters to pass their probation period

Effective Communication:


  • Manage external contacts, proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed.
  • Understand the importance of confidentiality and ensuring discretion is applied at all times
  • Provide operational support to colleague's and team when required
  • Attend two team meetings per year to ensure that you are engaged and understand the overall vision for the 3rd party contract
  • Be aware of relevant legislation to include health & safety and be security conscious at all times
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